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Executive - Marine Operations

Synergy Marine Group

This job is closed: the employer no longer lists it.

Skills

Required

  • marine operations
  • Microsoft Office Suite
  • maritime software

Preferred

  • prepare the KPI
  • Vessel Scheduling
  • Optimization
  • Coordinate vessel schedules
  • Track vessel movements
  • Monitor cargo flow

Responsibilities

  • To assist Marine Superintendents with all operational and technical related matters.
  • Maintain and review operational and the QHSE related documents and other documentation from vessels.
  • Effective maintenance of records, documentation and arranging inspections in timely manner which ensures to satisfy the clients and compliance with company policies.
  • Collect the relevant data and prepare the KPI as per the client requirements.
  • Vessel Scheduling and Optimization: Coordinate vessel schedules to optimize efficiency and on-time performance.
  • Analyze data and identify opportunities for improvement in scheduling.
  • Track vessel movements and maintain clear communication with all stakeholders.
  • Work closely with port authorities, terminal operators, and shipping agents to ensure timely cargo loading and discharging.
  • Monitor cargo flow and identify potential disruptions.
  • Prepare and maintain accurate cargo documentation.
  • Build and maintain strong relationships with internal and external stakeholders, including ship masters, port authorities, and logistics providers.
  • Act as the primary point of contact for all marine operations inquiries.
  • Effectively negotiate and resolve any issues that may arise.
  • Stay up-to-date on all relevant maritime regulations and ensure company adherence.
  • Assist with the development and implementation of safety procedures.
  • Participate in audits and inspections.
  • Collect, analyze, and interpret marine operations data.
  • Prepare reports and presentations to communicate key performance indicators (KPIs).
  • Identify trends and opportunities for improvement.
  • Vessel Monitoring QHSE Documentation (monthly reports from vessels) Voyage Documentation KPI MR Timeline Owners monthly report PSC Checks Shippalm Monitoring Updating Q88 / HVPQ / Crew matrix (vessel trading documents) Arranging external audit Arranging Flag State Inspection Arranging third party inspection Maintaining Hot work and risk assessments from vessel Follow-up of campaigns sent to vessel Vessel Takeover Processing eye-share invoices for FSI, external audit, voyage documents and others.

Requirements

  • Sailed as 3rd officer or Deck Cadet.
  • 1 to 3 years of experience in marine operations or a related field.
  • Excellent communication, interpersonal, and negotiation skills.
  • Proficient in Microsoft Office Suite and maritime software (a plus).
  • Ability to work independently and as part of a team.
  • Excellent time management and organizational skills.