Executive, Project Management

Purpose The Project Executive supports the Project Manager in the end to end delivery of property development projects in Singapore. This is a technical role, providing exposure to project planning, consultant coordination, authority submissions, and construction delivery.

Responsibilities

• In addition, the role carries hands on responsibility for project documentation, paperwork, and meeting coordination, ensuring that project records, submissions, and communications are well organised and up to date.
• Key Responsibilities 1.
• Project Management & Technical Support Support the Project Manager in managing development projects from design development through construction to TOP and handover
• Coordinate with consultants to ensure timely design development, submissions, and responses
• Track project programmes, milestones, and key deliverables, and highlight potential risks or delays
• Assist in monitoring construction progress, site activities, and consultant deliverables
• Support coordination of design, technical issues, and consultant inputs 2.
• Authority Submissions & Regulatory Compliance Maintain schedules and trackers for statutory submissions, inspections, and approvals up to TOP/CSC Assist in coordinating and tracking submissions and approvals with authorities and relevant agencies
• Support the preparation and collation of documentation required for submissions and compliance 3.
• Documentation, Paperwork & Meeting Coordination Prepare, organise, and maintain project documentation, records, and filing systems
• Draft and issue meeting agendas, minutes, and follow up action lists
• Coordinate meetings with consultants, contractors, authorities, and internal stakeholders (including scheduling, invitations, and materials)
• Track and follow up on outstanding actions, submissions, and responses 4.
• Cost, Contract & Administrative Support Assist in monitoring budgets, progress claims, variations, and cost-related documentation Support contract administration by maintaining records of instructions, variations, and correspondence Assist in preparing reports, summaries, and presentation materials for management 5.

Support Liaise with internal departments including

• Design, Finance, Legal, Commercial, IT, and Building Management Support day to day coordination between the Project Manager, consultants, and contractors
• Assist the Project Manager with analysis, coordination, and ad hoc project-related tasks

Requirements

• Degree in Building, Construction Management, Engineering, Architecture, Real Estate, or a related discipline 1–3 years of relevant experience with a developer, consultancy, or contractor handling Singapore projects
• Independent, proactive, responsible, and willing to learn

Clear written and verbal communication skills

• Strong organisational skills with good attention to detail Ability to manage multiple consultants and stakeholders concurrently
• Familiarity with Singapore’s development, construction, and regulatory processes
• Sound understanding of the property development and construction lifecycle
• Comfortable handling both technical coordination and project documentation/paperwork

Preferred

• Proficient in Microsoft Office; familiarity with project management tools is an advantage