HR Coordinator

The HR Coordinator supports the new hire experience from offer acceptance through the end of onboarding and supports time and attendance and payroll data accuracy.

Responsibilities

• This role coordinates start dates, manages pre-employment paperwork and verifications, builds onboarding agendas, and enters employee information in ADP.
• It also assists with employee timecard updates and verifications, overtime reporting, and cross-checks data between systems.
• The role requires strong attention to detail, careful handling of confidential information, and clear communication with new hires, employees and internal teams.

Preboarding and Onboarding

• Coordinate start dates with new hires.
• Support new hires during their preboarding period by answering questions, following up on open items, and resolving issues so they have a smooth onboarding.
• Send new hire paperwork and track completion of all required documents.
• Collect and confirm new hire information, including mailing address, for records and equipment delivery.
• Review new hire information for accuracy and completeness before the start date.
• Initiate and monitor background checks and communicate status to HR Manager.
• Send E-Verify+ invitations to new hires and complete I-9 verifications.
• Create personalized onboarding agendas based on the new hire’s role, office, and department.
• Enter new hires into ADP and verify that pay, tax, and employment details are accurate.
• Serve as a point of contact for new hire questions during the first days and weeks of employment.

Offboarding

• Verify that termination information is accurately entered in the HRIS.
• Coordinate with the IT department to ensure the timely return of firm laptops and other equipment following termination.
• Gather and enter KPI data related to terminations in HRIS.

Time and Attendance

• Verify bereavement leave and jury duty requests, including confirming eligibility and any required documentation under firm policy.
• Prepare and analyze overtime reports and flag discrepancies or questions to payroll or managers.
• Assist with employee timecard updates for new hires and provide guidance to Time & Attendance Supervisors for escalated requests.
• Enter and maintain employee information in ADP, the firm’s payroll system.
• Perform data cross-checks between BambooHR and ADP to confirm employee information matches across both systems, and resolve discrepancies as needed.
• Maintain accurate and confidential employee records in the HRIS system, in compliance with firm policy and applicable law.
• Track onboarding metrics and report on status as requested.
• Help identify and improve onboarding processes, checklists, and templates.
• Perform other HR duties as assigned.

Requirements

Bachelor’s degree required

• Minimum of 3 years of experience in human resources
• Working knowledge of onboarding processes, Form I-9 and E-Verify, and background check procedures
• Experience with an HRIS and payroll system (ADP and BambooHR preferred)
• Strong understanding of time and attendance policies and applicable state wage-and-hour laws, including overtime and meal and rest breaks.
• Proficiency in Microsoft Office or equivalent
• Strong organizational and time-management skills, with the ability to manage multiple tasks at the same time
• Excellent written and verbal communication skills
• High level of discretion with confidential information

Pay

• The hourly pay range of $33/hour, depending on experience
• Overtime paid at 1.5× the regular hourly rate, as needed

Benefits

• Comprehensive benefits coverage offered, including plans available at zero employee cost (average annual employee contribution for health/vision/dental coverage is $700-1,700)
• Employees benefit from a 401(k) program that includes a 100% match on the first 3% contributed and a 50% match on the following 4-5%
• Vacation time is accrued annually at the employee’s base rate

Employees receive a monthly technology reimbursement of $60

• 37.5-hour standard workweek designed to promote balance and prevent burnout
• Educational reimbursement program for non-attorney eligible team members (up to $3,500 per calendar year)
• Internal diversity and inclusion programs, such as the Women’s Initiative and Young Professionals Initiative
• Firm-wide charitable giving program
• Numerous social and off-site events each year to enrich your relationships with your colleagues
• About Tyson & Mendes

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