Licensing & Contracting Associate

About Hubinternational

A path for every ambition.

At HUB, we believe the best work happens when people are given real space to grow and then given the autonomy to exercise it.

We power progress and protect ambition: for the clients who count on us, and equally for the people who make that possible every day.

We’re creative thinkers and determined doers, guided by values that show up in how we work together: with empathy, adaptability, accountability and a genuine commitment to one another’s success.

We foster bold ideas, celebrate curiosity and share what we know.

Because when people grow, the work they do grows with them.

Our purpose is deeply human: to help people navigate the world on their terms, at their speed, toward their future.

We hold that same commitment to the people building careers here.

Whether you’re starting out or leveling up, you’ll find the resources to evolve, the support to take on more and a team ready to back you at every stage.

Your ambition has a home here.

HUB International is one of North America’s largest insurance brokers, delivering risk management, insurance, employee benefits, retirement and wealth management solutions to businesses and individuals across the United States and Canada — through locally led teams backed by national expertise, giving you the agility of a local partner and the reach of a global organization.

Responsibilities

• Support producers through the state licensing process, including new license applications, renewals, and license status monitoring
• Verify that agents hold active, appropriate licenses in the required states prior to contracting or conducting business
• Track license expiration dates and proactively communicate renewal deadlines to agents and leadership
• Liaise with state departments of insurance and licensing platforms (e.g., Sircon, NIPR) to resolve application issues or status inquiries
• Manage the end-to-end carrier contracting process for producers, from application preparation through confirmed appointment
• Maintain a thorough working knowledge of each carrier's required forms, documentation standards, and submission processes within the online contracting system
• Review, process, and distribute completed carrier contracts through the appropriate internal channels
• Conduct weekly follow-up on all pending carrier appointments via phone, email, and carrier portals to drive timely resolution
• Confirm that agents are properly appointed with each insurance company before conducting business
• Communicate carrier-specific product training requirements, anti-money laundering (AML) requirements, and continuing education (CE) obligations to producers prior to sale
• Track and document the completion of required training for each agent to ensure compliance before business is submitted
• Serve as a resource for agents who have questions about training timelines, requirements, or platforms
• Serve as a consistent and responsive point of contact for producers regarding contracting status, outstanding items, and next steps
• Follow up proactively with agents and carriers to resolve open items and prevent contracting delays
• Communicate clearly and professionally, adapting style to the audience — whether a new agent or a carrier representative
• Maintain accurate, current records in the agency management system, reflecting all received requirements and any items still outstanding
• Update the Paperclip document imaging system with current contracts, correspondence, and supporting documentation
• Manage all assigned tasks and follow-ups in accordance with due dates, ensuring full accountability and nothing falling through the cracks

Requirements

• Strong attention to detail with a clear understanding of its impact on compliance and customer outcomes
• Exceptional organizational skills with the ability to manage multiple workflows simultaneously and prioritize effectively
• Comfortable with technology; proficient in navigating carrier websites, licensing portals, and internal systems with speed and accuracy
• Strong problem-solving ability with a proactive, solutions-oriented mindset
• Adaptable and open to evolving processes as business or carrier requirements change
• Proficient in Microsoft Word and Excel; comfortable working with data and numbers
• Excellent written and verbal communication skills, including professional phone and email etiquette
• Ability to work independently as a self-starter while contributing effectively within a collaborative team
• Capable of meeting deadlines in a fast-paced, compliance-sensitive environment
• Able to interact professionally and credibly with individuals at all levels, including agents, carriers, and internal leadership
• High school diploma required; associate's or bachelor's degree a plus
• 1–5+ years of experience in an office environment required; more senior candidates with deeper experience are encouraged to apply

Preferred

• Life and/or health insurance industry experience strongly preferred
• Prior experience with state licensing processes, carrier contracting, or an insurance agency/brokerage environment is a plus
• Familiarity with licensing platforms

Pay

The expected salary range for this position is $24 to $26/hr and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level.

HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HAS and 401(k) accounts, paid-time-off benefits such as vacation, sick, personal, floating holidays and company holidays.

In addition, eligible annual bonuses, equity and commissions may be available for some positions.

Benefits

• We invest in your growth.
• HUB offers structured training, licensing support and ongoing development opportunities designed to accelerate your career.
• Competitive pay with comprehensive health benefits, retirement savings matching and company-paid life and disability plans
• Generous paid time off, paid parental leave and a wellbeing program designed to support real work/life balance
• A collaborative, high-performing culture with meaningful engagement, community impact through HUB Gives and genuine room to grow your career

Work Location

• Work location is flexible.
• Candidates near our Providence, RI offices will be expected to work on-site hybrid 3 days a week.
• Candidates outside these areas are welcome to apply and will work fully remote.

Equal Employment Opportunity

HUB International Limited is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodations

HUB International Limited is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process.

If you need a reasonable accommodation to access our career site, complete an application, or participate in any part of the hiring process, please contact the Recruiting Team at [email protected].

This contact information is for accommodation requests only and should not be used to inquire about the status of an application.

E-Verify

• HUB International Limited participates in E-Verify.
• Please refer to Our Recruiting Process | Applicant Notices: E-Verify Program for additional information.