Project Assistant

Provide administrative support to project management team (may be one or more people) for a construction project, or other specified project or department.

Responsibilities

• POSITION RESPONSIBILITIES AND DUTIES: Ability to perform all essential duties of Junior Administrative/Jr.
• Project Assistant Answer phones - screen/handle routine items and direct calls as appropriate
• Process incoming and outgoing mail including UPS and Federal Express, sort, prioritize, and distribute, handle items not requiring supervisor’s attention
• Assist with travel arrangements, planning itineraries and scheduling meetings
• Arrange catering and assist with event planning

Assist with administration of office/jobsite facilities, as assigned

• Maintain inventory of office supplies and materials, and order or purchase as needed
• Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor’s signature.
• Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files.
• Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders).
• Track signed, returned commitments/agreements Order and distribute plans Track subcontractor compliance such as safety submittals, certified payroll reporting, CCB licensing, etc.
• Coordinate with corporate prequalification department on subcontractor information submissions and renewals; Actively communicate directly with subcontractors to solicit required prequalification documents and information in a timely manner, assist with troubleshooting
• Follow job close-out procedures including archiving project plans and files

Requirements

Ability to obtain

• Notary Public certificate for the State of Oregon or South Carolina Process new Client/Business Partner setup into cost management system Complete other responsibilities as assigned MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS: High School Diploma or the equivalent combination of training and experience or ability to demonstrate proficient use of computer programs.
• Ability to keyboard 45 wpm accurately Possess a valid driver’s license Working knowledge of general office procedures and office machines Proficient in English verbal communication skills, including professional telephone manner Reliability, dependability, and flexibility