Finance Manager

The Finance Manager is responsible for overseeing the organization’s day-to-day accounting operations, financial reporting, cash management, payroll, regulatory payments and month-end and year-end processes. This role ensures that financial transactions are processed accurately and on time while maintaining strong internal controls and reliable financial records.

Responsibilities

• The Financial Manager will work closely with senior management, external accountants and internal departments to support financial decision-making and ensure the organization meets its reporting and compliance obligations.
• Invoicing and Accounts Receivable Manage daily invoicing for service tickets, sales orders and completed work.
• Process monthly recurring agreement and contract invoices.
• Prepare and distribute statements of account to customers.
• Monitor and manage the Accounts Receivable mailbox.
• Follow up on outstanding customer balances and oversee collection activities.
• COD instructions, credit card charges, EFT payments and other approved payment methods.
• Prepare and review accounts receivable aging and collection reports.
• Investigate and resolve customer billing discrepancies.
• Accounts Payable Manage the Accounts Payable mailbox and vendor inquiries.
• Review vendor invoices for completeness, accuracy and proper authorization.
• Prepare vendor payments for review and approval.
• Process payments to vendors and service providers.
• Maintain accurate vendor records and payment documentation.
• Prepare and review accounts payable aging reports.
• Investigate and resolve vendor billing and payment discrepancies.
• Payroll and Employee Expenses Process payroll accurately and within established deadlines.
• Complete payroll reconciliations and maintain supporting records.
• Process employee expense reimbursements.
• Review and approve credit card expenses through the company’s expense-management platform.
• Ensure expenses are properly documented, authorized and allocated to the appropriate accounts.
• Government Remittances and Tax Payments Prepare and process HST remittances.
• Prepare and process WSIB and Employer Health Tax payments.
• Coordinate property tax payments.
• Process corporate income tax instalments.
• Maintain accurate records of government filings, remittances and payment deadlines.
• Support compliance with applicable accounting, payroll and tax requirements.
• Banking and Reconciliations Review and clear daily bank and credit card feeds.
• Complete monthly bank account and credit card reconciliations.
• Investigate and resolve unreconciled or unusual transactions.
• Prepare and post journal entries, including shareholder and intercompany transactions.
• Maintain complete and accurate general ledger records.
• Financial Reporting and Month-End Review balance sheet accounts, income statement accounts and supporting schedules.
• Prepare accruals, prepaid expenses, adjustments and other month-end journal entries.
• Analyze financial results and identify significant variances, trends or concerns.
• Provide management with accurate and timely financial information.
• Develop and maintain appropriate accounting procedures and internal controls.
• Year-End and External Engagements Coordinate year-end accounting and audit or review engagements with external accountants.
• Respond to questions and information requests from external accountants.
• Assist with year-end adjusting entries and financial statement preparation.
• Ensure accounting records are complete and ready for year-end reporting.
• General Accounting Oversight Oversee the accuracy and integrity of the organization’s accounting records.
• Address accounting, reconciliation, billing and reporting issues.
• Improve accounting processes, controls and documentation.
• Ensure financial policies and approval procedures are consistently followed.

Requirements

• Bachelor’s degree or diploma in accounting, finance, business administration or a related field.
• Minimum of five years of progressive accounting experience, including responsibility for month-end reporting and reconciliations.
• Previous experience in a Financial Controller, Accounting Manager or Senior Accountant position is preferred.
• Strong understanding of generally accepted accounting principles and financial controls.
• Experience with accounts receivable, accounts payable, payroll, government remittances and financial reporting.
• Proficiency with accounting software, Microsoft Excel and expense-management platforms.

Preferred

• CPA designation, or progress toward completion, is preferred.
• Experience in a service-based, technology or recurring-revenue business is considered an asset.