Office Administrator

Responsibilities

• The assistant will act as a liaison, facilitating communication between departments, supporting the management team, and ensuring that office operations are conducted in compliance with company policies and legal standards.
• Administrative Leadership: Provide comprehensive administrative support to the management team, including but not limited to scheduling meetings, managing calendars, and organizing company events.
• HR and Payroll Support: Assist in various human resources functions such as processing new hire paperwork, supporting payroll operations, and coordinating benefits enrollment.
• Facilitate the new employee orientation process and contribute to the implementation of HR policies.
• Document Control and Compliance: Take charge of financial documents management, ensuring all paperwork is accurately filed, easily accessible, and compliant with legal requirements. Assist in preparing and reviewing reports and presentations as required.
• Procurement and Inventory Management: Oversee the procurement of office supplies and equipment, manage vendor relationships, and maintain accurate inventory records to ensure the office is well-stocked and operational needs are met.
• Financial Administration: Support financial administration tasks, including invoice processing, expense report management, and reconciliation of accounts payable and receivable.
• Safety and Maintenance: Contribute to the maintenance of a safe and healthy work environment by participating in safety initiatives and ensuring that office equipment and facilities are maintained to high standards.
• Client and Staff Relations: Act as a key point of contact for clients and staff, providing exceptional service and support to foster a positive and productive office environment.
• Operational Support: Play a key role in operational planning and execution, including participation in strategic meetings, supporting project management activities, and ensuring efficient office operations.
• Responds to urgent inquiries, coordinating timely assistance as needed.
• Required to be available as needed for overtime.
• All other duties as assigned.

Requirements

• Advanced proficiency in Microsoft Office applications and a strong ability to adapt to new software and technology.
• Exceptional organizational, time management, and prioritization skills, with a proven ability to manage multiple tasks simultaneously.
• Strong interpersonal and communication skills, capable of effectively interacting with individuals at all organizational levels.
• A high degree of professionalism and the ability to handle confidential information with the utmost discretion.
• Demonstrated problem-solving skills and the ability to work independently as well as part of a team.
• A strong understanding of business operations, human resources management, and financial processes.

HS Diploma or GED (Required)

• Minimum 3 to 5 years’ experience in office administration / customer relations (Required)
• Excellent knowledge of MS Office, including Word, Excel, Power Point and Outlook (Required)
• Driver’s License with good driving record (Required).
• Great communication and interpersonal skills.
• Ability to identify inefficient practices and develop best practice solutions.

Preferred

• SAP experience strongly preferred

Pay

Salary: USD 50,000–60,000

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• 401k

Work Conditions/Physical Demands

• Regularly required to sit for extended periods.
• Occasionally required to stand and walk for brief periods.
• Frequent use of hands and fingers for handling or feeling and reaching with hands and arms.
• Must have good vision for close work, distance viewing, color differentiation, and focus adjustments.

Work Environment

• Primarily an office setting.
• Typically experiences a moderate noise level.

Equal opportunity

• TRP Infrastructure Services is proud to be an Equal Opportunity Employer and Veteran-Friendly Employer.
• We encourage veterans, transitioning service members, and qualified candidates from all backgrounds to apply.
• Employment decisions are made based on qualifications, merit, and business needs.