Fleet and Facilities Manager

We’re looking for a highly organised and proactive

Fleet and Facilities Manager to take ownership of our workplaces and fleet operations.

This is a dynamic, hands-on role where you’ll ensure our offices run smoothly, our fleet operates efficiently, and all activities remain compliant, cost-effective, and aligned to business needs. If you enjoy balancing operational detail with strategic oversight, this is the perfect opportunity for you.

About Spinnaker Software

If you’re ready to take ownership of facilities and fleet operations and make a meaningful impact, we’d love to hear from you!

Responsibilities

• 🏢 Facilities & Office Operations
• Ensure all office spaces are well-maintained, safe, and fully functional
• Oversee reception, visitor experience, and workplace services

Manage suppliers, contracts, and service delivery

• Maintain office supplies, meeting rooms, and overall workspace readiness
• 🛠️ Maintenance & Projects
• Coordinate maintenance, repairs, and essential services (e.g. HVAC, pest control)
• Manage office improvements, refurbishments, or relocations

Maintain asset registers and maintenance schedules

• ⚠️ Health, Safety & Compliance
• Lead health and safety initiatives and ensure regulatory compliance
• Conduct risk assessments, inspections, and emergency drills
• 🚗 Fleet Management & Operations
• Oversee fleet performance, utilisation, and cost efficiency
• Coordinate vehicle allocation, transfers, and disposals
• Manage fleet service providers and monitor SLA performance
• Ensure compliance with licensing, insurance, and roadworthiness standards
• Monitor fuel usage and investigate irregularities
• Conduct regular inspections and maintain accurate records
• 👥 People & Stakeholder Management
• Build strong relationships with vendors and internal teams
• Support driver compliance, onboarding, and training
• Manage support staff, ensuring service excellence

Requirements

• Diploma or Certificate in Facilities, Logistics, or a related field
• Minimum 2+ years’ experience in facilities and/or fleet management
• Solid understanding of building maintenance and fleet operations
• Valid driver’s licence and own transport
• 🧠 Skills & Attributes
• Strong organisational and coordination skills
• High attention to detail and risk awareness

Confident managing budgets and controlling costs

• Ability to stay calm and responsive in high-pressure or emergency situations
• 💡 What Will Make You Stand Out Experience managing both facilities and fleet in a fast-paced environment
• Strong problem-solving mindset with a proactive approach
• Ability to identify cost-saving opportunities and operational improvements
• A hands-on, solutions-driven attitude

Benefits

• Be part of a growing, dynamic environment
• Own and shape critical operational functions
• Work with a collaborative and supportive team

Accountability and ownership

Clear, honest communication

• Opportunities to drive improvements and make a real impact
• 📩 Ready to Apply?