Travel Administrator - Buenos Aires

Travel Administrator will be responsible for coordinating travel arrangements and personnel mobilization for Jan De Nul Argentina, covering both local employees and expatriates.

Responsibilities

• The role ensures the efficient coordination of transportation, accommodation, crew changes and immigration documentation, working closely with Head Office (HQ), external service providers and internal departments.
• Responsibilities Arrange hotel and apartment accommodation for employees, visitors and crew members in transit.
• Coordinate domestic and international flight bookings, ticket issuance and itinerary changes in accordance with JDN’s travel policy and applicable project policies.
• Arrange taxis, private transfers and ground and river transportation (including Buquebus services) between airports, the office, ports and vessels.
• Coordinate personnel mobilization and crew changes in cooperation with vessel management and shipping agents, including port access formalities.
• Verify that all documentation required for travel, transfers and international assignments is in order, and assist Argentine employees with the documentation needed to work abroad.
• Manage visa, residence and work permit procedures with the Argentine National Directorate of Migration (Dirección Nacional de Migraciones – DNM), including related processes such as RENURE registration, national ID (DNI), tax identification (CUIL), document legalization and translation.
• Maintain an up-to-date record of permits for each employee and monitor renewal requirements and expiration dates, ensuring the confidentiality of all documentation.
• Provide assistance to travelers in the event of delays, cancellations or emergencies, including outside regular office hours when operational needs require it.
• Review supplier invoices, coordinate their approval with the Administration Department, and monitor supplier accounts and travel costs by project.
• Liaise with suppliers, the HQ Travel Department and internal teams to ensure that travel and logistics arrangements are properly coordinated and aligned with operational requirements.
• Advise regional and project management on the applicable procedures, lead times and costs associated with travel and immigration formalities before each mobilization.

Requirements

• Why working for us Requirements At least two years of experience in administrative or operational roles involving travel coordination, personnel logistics, mobility, tourism or immigration procedures.
• Advanced English proficiency, both written and spoken.
• Proficiency in Microsoft 365 (Excel, Word, Outlook and Teams) and experience with management systems (ERP or similar platforms).

Preferred

• Qualifications and Skills A degree or technical qualification in Tourism, Tourism Services Management or a related field.
• Experience in maritime environments, international operations or crew management.
• Strong organizational and planning skills, with experience in negotiation and supplier management.
• A service-oriented mindset, attention to detail, problem-solving skills, flexibility and the ability to work effectively as part of a team.
• Ciudad de Buenos Aires (CABA)