Paralegal Support

The first month will be Work On Site for proper onboarding, and will transition to a Work From Home (tagged in IBEX Shaw, Mandaluyong) setup, and on a Night Shift schedule. This will support a US Real Estate company.

Provides legal secretarial support for attorneys and paralegals in a fast paced, deadline driven environment.

Responsibilities

• Performs legal secretarial duties requiring specific knowledge of related standards and procedures.
• Essential Duties and Responsibilities include the following.
• Other duties may be assigned to meet business needs.
• Assists attorneys and paralegals with preparation of a wide range of legal documents including wills, trusts, probate pleadings, corporate documents, entity formation documents, and other legal documents under the attorney's direction.
• Schedules hearings, maintains calendar, and tickler system for all deadlines.
• Assists in preparing for hearings, trials (both jury and non-jury), file preparation, coordination and interview of witnesses, exhibits, and basic research.
• Prepares correspondence under direction of attorneys.
• Collects, organizes and maintains comprehensive client and matter information in a central digital file to be used in the administration of each matter, including the accurate preparation of new client and matter intake forms.
• Maintains data easily accessible to all users.
• Closes or directs closing of files.
• Receives, reviews, and discusses inactive matter list with attorney and advises Records on which matters to close.
• Assists attorneys with accounts receivable collections.
• Utilizes IntelliPad CRM for seminars, events and holiday gift and card client lists.
• Assists attorneys to set-up and/or keep Social Media accounts updated to match their biographies on the firm website.
• Screens telephone calls, visitors, and answers and directs inquiries to appropriate attorney.
• Performs various clerical duties including but not limited to: opening and routing mail, typing, filing, copying, scanning, and record keeping.
• Researches case information.
• Files legal pleadings and other documents with various courts; delivers judgments, and orders for signature by judge.
• Maintains and controls all physical and electronic files for the attorneys to which the secretary is assigned; may have the assistance of a File Clerk.
• Schedules appointments; accepts or refuses invitations; makes reservations; coordinates and organizes meetings; makes travel arrangements; maintains calendar for attorneys.
• May serve as backup to other secretaries as needed.
• Contributes to a positive work environment.

Requirements

• High school diploma or GED; some college preferred. at least 1-2 years legal secretarial experience.
• MS Office (Word, Outlook, PowerPoint, Adobe) skills.
• Excellent verbal, written, and interpersonal skills.
• Ability to multi-task with accuracy.
• Ability to prioritize daily projects and duties with respect to deadlines.
• Familiar with e-filing.
• Must demonstrate close attention to detail.
• Must maintain confidentiality.
• Ability to read and interpret written information.
• Balances team and individual responsibilities.
• Contributes to building a positive team spirit.
• Must possess the ability to follow through on commitments; demonstrate accuracy and thoroughness; look for ways to improve and promote quality.