Account Assistant

The Account Assistant provides fiscal and administrative support for grant-related functions within the Office of Aging & Disabled Services. Working under the direction of the Division Manager of Fiscal Management, the Account Clerk assists with financial recordkeeping, grant documentation, data entry, and the processing and tracking of fiscal transactions to support accurate and efficient grant administration. The position works collaboratively with office staff, other county departments, and grantees to ensure the timely processing of information, maintain accurate records, and support compliance with applicable fiscal procedures and grant requirements.

About Middlesex County

• Benefits Join Middlesex County Are you looking for a career that fits your interests and allows you to help your community?
• Middlesex County has opportunities for people with talent and drive!
• Our 2,000+ employees work together to provide the services and support that make Middlesex County one of the healthiest, safest, and sustainable places to live work and play.
• We’re preparing for the future today with our Destination 2040 plan to help local businesses and residents grow and adapt to a continuously changing world.
• You can build your own future while helping to build the future of your community.
• Middlesex County is the most diverse county in New Jersey, and our employees reflect the dynamic energy of the County.
• We have locations throughout the County, from our downtown New Brunswick offices to our healthcare facilities to our parks system.
• No matter your interests and skills, there’s a place for you in Middlesex County.

Responsibilities

• Establish and amend all State Office grants (Area Plan Contract, Respite, PASP and SHIP).
• Create and revise budgets as needed for approximately 65 programs.
• Responsible for quarterly State reports for 4 grants.
• Work with auditors on a bi-annual basis.
• Cross trained in different responsibilities with the Fiscal Division.
• Ability to provide advice and technical assistance.
• Maintains the essential records and files.
• Ability to develop and maintain effective working relations with supervisors, coworkers and grantees.
• Works to promote a healthy work environment.

Requirements

• Required to learn to utilize various computer programs: State database, SAGE, Finance Enterprise, Minute Traq, DocuSign, Word and Excel.
• Ability to write descriptive reports using proper style and format.
• Ability to orally express oneself clearly and concisely, imparting information, answering questions and explaining activities and/or directions in a manner appropriate for listeners.
• Ability to develop written communication material to convey information concerning a range of subject related to the agency’s progress.
• Ability to carry out recurring assignments independently and in accord with established procedures, policies and previous experience.
• Bachelor’s degree with 15 accounting credits at a minimum.
• Accounting degree a plus.
• Previous experience in accounting, finance, or related field.
• Familiarity with accounting software.
• Middlesex County is proud to provide the resources, support, and flexibility employees need to thrive both professionally and personally.

Pay

The anticipated starting base pay for this position is: $45,000 - $51,000 per year, depending on experience and qualifications.

Benefits

• Build your future while helping shape the future of your community.
• At Middlesex County, we’re committed to supporting our employees with competitive benefits and a workplace that values well-being and balance.
• With competitive benefits, including a pension plan, on-site wellness coaches, and health and dental insurance, Middlesex County offers the support employees need.
• The County also promotes a healthy work-life balance with generous vacation, sick, and holiday leave.

Civil Service Title

Account Clerk Office: Aging & Disabled Services Reports To: Division Manager, Fiscal Management Schedule: Monday-Friday 8:30am-4:15pm Responsibilities Establish and amend County budgets for all Office grants.

Clerical Responsibilities, as needed.

Build your career and your community – apply for a position with Middlesex County today. For more information, visit middlesexcountynj.gov and find us on Facebook and Instagram. Middlesex County is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other characteristic protected by law.