Design & Pre-Construction Project Coordinator - Freelance, Remote

Our client is growing its design and pre-construction work and needs a dedicated coordinator to keep projects moving between owners, architects, engineers and design teams. You will be the main communication link between clients and design disciplines, making sure meetings run well, drawings and deliverables are reviewed, and timelines stay on track. Your work frees the team to focus on design and delivery while you keep everyone aligned.

About Magic, Inc

Our client is a US-based architecture and engineering program management firm made up of niche industry experts. They specialize in structural engineering, turnkey design and management of pre-engineered, prefab and modular building projects, and community housing solutions. They work closely with owners, architects, engineers, contractors and trade specialists to deliver projects quickly and creatively, from design through pre-construction.

Responsibilities

Meeting Leadership & Coordination

• Lead regularly scheduled Owner-Architect-Contractor (OAC) meetings with clients
• Coordinate alignment meetings across architects, structural engineers and trade specialists
• Prepare agendas, capture meeting minutes, and track action items through to completion
• Technical Drawing & Deliverable Review
• Review architectural, structural and trade drawings and design deliverables
• Review and mark up drawings using Bluebeam
• Flag conflicts, gaps and missing information, and track revisions across disciplines
• Manage project timelines, schedules and deliverables independently
• Monitor milestones and follow up with design teams to keep submissions on schedule
• Raise risks and delays early with proposed solutions
• Serve as the primary communication link between clients and design teams
• Handle daily communication with clients and consultants independently
• Relay decisions, questions and feedback clearly so nothing gets lost between parties

Project Documentation & Tracking

• Maintain project trackers, logs and records in the team’s project management tools
• Keep drawing sets, deliverables and correspondence organized and up to date

Requirements

• 1+ year of experience in construction project engineering, assistant project management, design coordination, or a similar role
• Experience coordinating architects, engineers and contractors

Experience managing project schedules and deliverables

• Hands-on experience reviewing and marking up technical drawings using Bluebeam
• Proven ability to handle client and consultant communications independently
• Your superpowers are...
• Strong Bluebeam skills for drawing review and markup
• Ability to read and review architectural, structural and trade drawings
• Experience in design management or pre-construction

Experience supporting US-based construction projects

• Familiarity with construction project management tools (such as Procore, Autodesk Construction Cloud or Smartsheet)
• Knowledge of project schedules, RFIs, submittals and deliverable tracking
• Confident, professional written and verbal English, including leading live meetings with US clients
• Strong organization and follow-through
• Ability to work independently and manage your own timelines
• Comfort coordinating multiple design disciplines at once
• Clear, calm communication, even when deadlines are tight
• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.

Internet speed of at least 40MBPS

• You should apply if...
• You like being the person who keeps everyone aligned and projects on track
• You take ownership and don’t wait to be told what to do next
• You’re confident speaking up in meetings with clients, architects and engineers
• You pay attention to detail and catch issues in drawings before they become problems
• You’re proactive about communication and follow up without being asked
• You’re curious about design and pre-construction, and you want to grow in a specialized role
• What to expect...
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Pay

$7 per hour

No benefits package included

$7.00 / hour

Benefits

• Back-up computer and internet connection
• Quiet, dedicated workspace at home

• Headset with an extended mic that has noise cancellation and a webcam
• You’re comfortable working a US Pacific Time schedule

Working Hours

40 hours per week

Monday to Friday 8:00 AM - 5:00 PM Pacific Time