Office Services Representative I

Under general supervision, is responsible for set-up and disassemble of conference room, receiving catering deliveries; preparing food for delivery to conference rooms, and completing food service setup.

Responsibilities

• This includes but is not limited to tables, chairs, equipment, paper, writing instruments, etc.
• May perform additional duties such as mail, packages and interoffice correspondence handling and dispatching for all classes of mail if needed.
• Set-up conference room for scheduled meetings
• Disassemble conference room and store furniture and equipment
• Organize and distribute supplies to client employees as detailed in job requests
• Monitor inventory of equipment and supplies
• Receive catering orders from vendors

Prepare food for delivery

• Prepare food for delivery to conference rooms by placing on service carts
• Food service setup in conference room as per order details

Ensure timely delivery of all catering orders

• Maintain neatness and cleanliness of all catering supplies and stocking locations/pantries
• Clean and organize conference room by removing food and catering supplies

Clean table tops, phones and dry erase boards

• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames
• Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines.
• Log and deliver incoming overnight packages within established time frames
• Log outgoing and incoming items as required and review for accuracy/completeness
• Clean, stock, and organize pantries with appropriate items
• Order food and beverages for meetings / functions when needed Clean-up meeting spaces at conclusion of meeting

Benefits

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within.
• A company focused on creating a positive work and client environment.
• Employee discounts on entertainment, products, and services nationwide!
• Come Join Our Team!

Qualifications High school Diploma or equivalent 1 year of related experience Ability to perform routine functions of most of the various equipment & systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.) Excellent customer service, professional attitude and appearance are a must Ability to work overtime & meet deadlines PHYSICAL DEMANDS Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing. May lift and/or move up to 50lbs.