Administrative Assistant

Our company is a fast-growing, privately owned refrigeration equipment manufacturer. We are seeking a professional and friendly Administrative Assistant to join our team. As our organization's first point of contact, they will play a vital role in creating a positive impression for all visitors and callers. The ideal candidate will be proficient in computer skills, possess professional phone etiquette, and work independently.

Work schedule is 8:00 am to 5:00 pm, and lunch break is 12:00 pm to 1:00 Must be available to work overtime and occasional Saturdays, as required.

The company provides safety glasses and hearing protection.

Responsibilities

• Perform general office duties, including but not limited to answering phones, responding to emails, and managing assigned tasks.
• Responsible for receiving packets from production, scanning to the Google Drive, and running daily reports.
• Prepare weekly safety test packets for production, grade completed tests, input data into spreadsheets, and scan into Google Drive.
• Welcome visitors and guests in a friendly, professional manner, check in guests, and notify appropriate staff of their arrival.
• Receive, sort, and notify recipients of packages delivered from courier services.
• Must be able to lift up to 30 lbs.
• Regular, physical attendance on-site according to the agreed-upon shift schedule.
• Adhere to company attendance policies and notify the supervisor of any planned or unplanned absences.
• Additional job duties as required.

Requirements

• Additionally, they will be flexible and willing to assist office management in various tasks as needed.
• Requirements High school diploma or equivalent.
• 3+ years of experience performing similar tasks in an office setting is required.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and database software.
• Ability to work independently and collaboratively in a fast-paced environment.
• Excellent interpersonal, communication, and customer service skills.

Benefits

• Must wear Steel-toed shoes, safety glasses, and hearing protection while on the plant floor.