Accounts Receivable Specialist

Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” is looking for an Accounts Receivable/Collections Specialist to join our Orange, CA office! This is an in-office position on our dynamic regional accounting team at 1100 West Town and Country Road, Suite 700, Orange, CA 92868. This opportunity plays a pivotal role in maintaining the company's financial health by managing and optimizing our accounts receivable processes.

About Kimley-Horn

• At Kimley-Horn, we do things differently.
• People, clients, and employees are at the forefront of who we are.
• Clients know we prioritize achieving their goals and growing their success.
• Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish.
• Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees.

Responsibilities

• Accounts Receivable Management Proactively manage the collections process to ensure timely payment of outstanding invoices.
• Communicate with clients regarding outstanding balances, payment terms, and any issues that may arise.
• Coordinate with Project Accounting team and Project Managers regarding client follow up.
• Develop and implement strategies to improve collections efficiency and reduce outstanding balances.
• Monitor and track client payment histories and identify potential collections risks.
• Assist Project Managers in screening new clients for potential collections risks.
• Coordinate with Business Manager and attorneys regarding elevated Accounts Receivable issues.
• Financial Reporting Maintain accurate and up-to-date records of client payments and outstanding balances.
• Prepare regular reports on collections activity and provide analysis to management.
• Assist with month-end and year-end closing processes as needed.
• Build and maintain positive relationships with clients, serving as a primary point of contact for collections-related issues.
• Address client concerns and negotiate payment arrangements when necessary.
• Works autonomously but also collaboratively with project managers, clients and accounting team Respond to client inquiries and work with Project Accountants to resolve any billing discrepancies in a timely manner.

Requirements

Qualifications High School Diploma required

• Associate's degree in Business or Accounting preferred 4+ years of experience in B2B collections and accounts receivable for professional services
• Strong knowledge of B2B collections practices; paralegal experience a plus
• Proficient in MS Office, particularly Excel.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong organizational and time management abilities.
• Ability to work independently and meet deadlines.
• Experience with Deltek Costpoint Accounting Software or similar is a plus.

Pay

$75,000 - $90,000 Why Kimley-Horn?

Benefits

• We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!
• Key Benefits at Kimley-Horn Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Low-cost medical, dental, and vision insurance options.
• Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Student loan matching in our 401(k), and performance-based bonuses.
• Tuition reimbursement and extensive internal training programs.
• New Parent Leave, family building benefits, and childcare resources.