Accounts Payable Coordinator

Position Summary Responsible for issuing payments to A&K vendors and employee reimbursements for approved expenses.

Responsibilities

• Payments are via check, ACH or wire transfer, in US dollars and in foreign currencies.
• Assure correct nominal coding and posting accuracy to the Accounts Payable system.
• Vendors who call for payment, A&K staff checking on status of payments.
• Responsibilities and Accountabilities Coordinate activities to receive, sort, classify, obtain proper approval, enter, process, and pay all incoming vendor invoices and employee expense reports.
• Review invoices for proper approval and general ledger account coding to ensure proper classification, making changes as necessary.
• Review reports and ledger postings to ensure accuracy of data and posting to the general ledger.
• Void checks and issue stop payments as necessary.
• Promptly and accurately file all vouchers and check copies.
• Prepare Illinois use tax report on a monthly basis to self-assess tax for supplies purchased by A&K for which tax is due.
• Compile reports to self-assess taxes for brochures and travel aids which are sent to Illinois travel agents and customers.
• Prepare miscellaneous tax and compliance reports to local, state and federal jurisdictions.
• Prepare journal entries to adjust and close the accounts payable records on a monthly basis.
• Prepare reports including the A/P Aging and other monthly reports to assist in the close and for management purposes.
• Ensure invoices are paid when due, available discounts are taken, and finance charges are avoided.
• Determine funds needed to satisfy creditors on a weekly basis.
• Maintain an effective system of collecting Taxpayer Identification numbers to simplify and facilitate mailing of 1099s.
• Prepare assigned journal entries for month-end close.
• Reconciliation of general ledger accounts on a monthly basis as assigned.
• Special projects as assigned.
• Perform all tasks in a timely, creative, harmonious, and effective manner in accordance with Company Policies.

Requirements

• Strong PC skills including working knowledge of spreadsheet programs.
• Strong organizational and verbal skills.
• Ability to work with minimal supervision.
• Five + years of accounts payable or related experience.
• College accounting course(s) are a plus.
• Special requirements Hybrid position based in A&K USA’s Downer Grove, IL office, with an expectation of working onsite at least four days per week.

Pay

Range Hourly position with estimated annual earnings of approximately $45,000–$55,000; bonus eligible Benefits A&K offers a large portfolio of competitive benefits to all eligible, full-time employees.

Benefits

• Some benefits are provided at no cost to the employee, such as group life insurance, short-term and long-term disability, and travel discounts.
• Other elective benefits include medical, dental, and vision insurance, supplemental life insurance, pre-tax healthcare and dependent FSAs, and a 401(k) plan with a generous company match.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required by the employee. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by the employee. #LI-DNP EEO Statement Abercrombie & Kent is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.