Project Coordinator

About yorkgroup

• York At York, we are bold, fast, and relentlessly focused on what matters: our clients.
• While others get lost in the bureaucracy and outdated thinking, we cut through the noise.
• We challenge the status quo, move with urgency, and make decisions that serve our clients, not just our bottom line.
• We take full ownership, work together to solve complicated problems, and execute - no excuses, no shortcuts.
• This is not the place for complacency.
• Our team thrives in a high-performance, no-BS environment - we are a group of high performers who think critically, move fast, and follow through.
• The success of our business depends on the willingness of our team to ditch antiquated ways of operating and adapt new methods for achieving excellent results.
• This is who we work.
• This is how we win.

Responsibilities

• The Project Coordinator will assist the Project Manager and Superintendent in overseeing the overall performance of construction projects, including cost, schedule, safety, and quality.
• Key responsibilities include coordinating project documentation across all phases, managing schedules, and supporting the procurement process.
• The Project Coordinator will assist in contract management, quantity takeoffs, and resolving field technical issues.
• Additional duties include handling RFIs, change orders, and tracking project milestones and financial deadlines.
• The role also involves working with municipalities for permit applications and managing project close-out processes, ensuring a smooth transition from construction to completion.
• Assists the project manager and superintendent with overall project performance including cost, schedule, safety and quality
• Working with the design, construction, and leasing teams to deliver project documentation requirements through all project phases
• Assists in overall construction coordination, planning and identifying potential risks and resolving field technical issues
• Performs quantity takeoffs and surveys to manage contract progress and reporting
• Working with municipalities/authorities to coordinate permit applications
• Assists the project manager in crafting and issuing tender packages, subcontracts and supervises their process through the project lifecycle

Attend client coordination and site meetings

• New project creation and general administration of cloud project management software
• Performs general administrative and recordkeeping functions including the review and distribution of documentation; preparation of correspondence and meeting minutes, tracking of project milestones and financial deadlines, maintenance of files, logs, drawings and specifications
• Manages the change management process by securing pricing from the vendor/subcontractor, reviewing and inputting the data and submitting the change request to the owner/consultant for approval
• Facilitates the tracking of project milestones and financial deadlines; assistance with the creation of the project schedule; inputs and updates schedule throughout the project and reviews with Project Manager/Superintendent Facilitates the review and distribution of drawings by following up with the trades/consultants; maintains the drawing log and drawing/sample transmittals
• Update working drawings on a continuous basis through the PM cloud-based software to ensure they are kept up-to-date.
• Updates to include RFI responses, instructions, Change Orders, etc.
• Coordinates the request for information (RFI) process, ensures RFIs are distributed to affected trades and maintains RFI logs within cloud project management software
• Prepares purchase orders for approval and assists with procurement of materials and equipment

Prepares and tracks progress claims/invoicing and estimates

• Organizes project close-out by preparing warranty package and requirements; collecting warranties and O&M manuals; creating turnover documents and archiving documentation
• What you bring to York A bachelor’s degree or diploma in Construction Engineering Technology or equivalent work experience A minimum of 2+ years’ experience as a project coordinator
• Familiarity with scheduling software, MS Office suite of products and Procore would be considered an asset Ability to work within the team and uphold York’s values

Requirements

• Experience working on projects in a variety of sectors – light industrial and commercial A solid understanding of current building systems and materials A collaborative and flexible approach
• Ability to work in a fast-paced organization continually meeting deadlines
• Motivation, great organizational skills
• Excellent communication skills
• Strong computer skills with an aptitude for learning new programs.