Operations and Office Assistant - Part Time

Responsibilities

Office management and administration

• Manage incoming calls, emails, and visitors.
• Oversee office supplies, equipment, and maintenance issues.
• Coordinate cleaning, repairs, and office layout.
• Ensure compliance with health and safety regulations.
• Organise company and social events.
• Provide general administrative support to all department

Financial and Reporting

• Prepare and submit required reports (e.g. CCS, security audit).
• Contribute to various projects as needed (e.g., DetectX, Hotel Matcher).
• Handle data validation and analysis.

Client and Stakeholder Management

• Assist with client meetings and events.
• Maintain relationships with building management and suppliers.

Requirements

• Excellent verbal and written communication skills for interacting with colleagues, clients, and external parties.
• Strong relationship-building and teamwork abilities to collaborate effectively with different departments.
• Meticulous approach to ensure accuracy in tasks and data management.
• Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Proven experience in a similar role, handling a variety of administrative tasks.
• Strong customer service orientation to interact with clients and visitors.

The Role

We’re seeking a versatile and proactive Operations and Office Assistant to contribute to our ongoing success. This role is perfect for a highly organised individual with a can-do attitude. You’ll be based in our Victoria, London office, supporting various departments including sales, and events.

If you thrive in a fast-paced environment, eager to learn, and have a passion for delivering exceptional results, we want to hear from you. This is an excellent opportunity to gain valuable experience in a thriving industry.

This role requires a versatile individual with a strong administrative background and the ability to thrive in a fast-paced environment.

Travel and Accommodation

Book travel arrangements for staff.

Financial Management

Process expenses, purchase orders, and invoices.

Reporting

Project Support

Onboarding and Off-boarding

Support new and departing employees.

Team Support

• Contribute to a positive and efficient office environment.
• Skills/Experience

Organisational and Time Management

Ability to self manage, prioritise tasks, meet deadlines, and manage multiple projects simultaneously.

Problem-Solving

Ability to think critically and find solutions to challenges.

Adaptability

Flexibility to handle changing priorities and responsibilities.

Event Management

Experience in planning and executing events, including budgeting and coordination.

Project Management

• Ability to support and contribute to various projects.
• At PredictX, every day is a leap towards reshaping the tech and AI landscape. It’s not just a job; it’s a journey to innovate and achieve excellence.
• Ready to embark on this thrilling adventure? Join us, and let's redefine technology together!