jobapplier

Project Coordinator

Pavago

This job is closed: the employer no longer lists it.

Responsibilities

  • Maintain project plans in Asana, Trello, Monday.com, ClickUp, Smartsheet, or similar tools
  • Track milestones, deadlines, deliverables, dependencies, and owners
  • Keep project trackers and dashboards accurate and up to date
  • Follow up proactively on overdue or outstanding tasks

Maintain visibility across multiple active projects

  • Coordinate across project managers, internal teams, leadership, vendors, and stakeholders
  • Communicate priorities, deadlines, blockers, and project updates clearly

Follow up on approvals, dependencies, and deliverables

  • Escalate risks and delays before they impact project timelines
  • Prepare meeting agendas, notes, action items, and status reports
  • Maintain project documentation in Google Drive, SharePoint, Notion, or Confluence
  • Create weekly updates covering progress, risks, blockers, and next steps
  • Keep documentation organized, accessible, and accurate
  • Monitor task completion, dependencies, workloads, and resource availability
  • Identify bottlenecks and operational risks early
  • Maintain risk logs and escalation trackers
  • Support quality control before deliverables are finalized
  • Coordinate with vendors, contractors, and external stakeholders
  • Track external deadlines and deliverables
  • Follow up consistently and escalate missed commitments when necessary
  • Project trackers and documentation stay accurate and current
  • Risks and blockers are identified and escalated early
  • Reduction in missed deadlines
  • Timely identification and escalation of blockers

Requirements

  • Strong organizational skills and attention to detail

Preferred

PMP, CAPM, Agile, or Scrum certification

  • Familiarity with Agile workflows, sprint planning, or project ceremonies
  • Experience supporting SaaS, marketing, professional services, construction, or operations-heavy businesses
  • Experience with MS Project, SharePoint, Confluence, or Notion

Project Coordinator

Pavago · Peru (Remote) · — · Posted 2026-10-15

About the Role

At Pavago, one of our clients is hiring a highly organized Project Coordinator to manage project tracking, timelines, documentation, and cross-functional coordination.

This is an execution-focused role for someone who knows how to keep multiple projects organized and moving forward. You’ll work with project managers, operations teams, leadership, vendors, and other stakeholders to ensure deadlines are met, tasks are completed, risks are surfaced early, and nothing falls through the cracks.

Requirements

  • 2+ years of experience in project coordination, project support, operations, or administrative coordination
  • Hands-on experience with project management tools such as:
  • Asana
  • Trello
  • Monday.com
  • ClickUp
  • Smartsheet
  • Strong Excel / Google Sheets skills
  • Experience creating trackers, reports, and project documentation
  • Excellent written and verbal English communication
  • Ability to manage multiple projects and competing deadlines
  • Proactive follow-up and problem-solving skills
  • Comfortable working independently during U.S. business hours

What Success Looks Like

Projects and milestones remain on schedule

  • No important tasks or follow-ups fall through the cracks
  • Stakeholders have clear visibility into project status
  • Communication remains consistent across teams

Key Metrics (KPIs)

  • On-time task and milestone completion
  • Project reporting and documentation accuracy
  • Stakeholder satisfaction
  • Project tracker and dashboard accuracy

Interview Process

  • Initial Phone Screen
  • Spark Hire Video Interview
  • Recruiter Interview
  • Practical Project Coordination Exercise
  • Client Interview
  • Offer & Onboarding

Apply Now

  • If you’re an organized, proactive Project Coordinator with experience in Asana, Trello, project tracking, reporting, stakeholder coordination, and operations, we’d love to hear from you.
  • Apply now and help keep projects organized, accountable, and moving forward.
  • #ProjectCoordinator #ProjectManagement #Asana #Trello #MondayDotCom #ClickUp #Operations #RemoteJobs #ProjectSupport

Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/E8A5AC7F63/apply)