Assistant Manager / Senior Executive, Programme Executive

This position will be hosted at the Nanyang Technological University (NTU) under VP (Artificial Intelligence & Digital Economy)’s office and we welcome you to join our community.

We're looking for a versatile, high-energy professional to take on a dual-function role that blends executive support with business development. This position suits someone seeking broad exposure - supporting senior leadership on one side while building commercial skills through direct client engagement on the other.

About Ntu

AI Singapore (AISG) is a national initiative driven by the Ministry of Digital Development and Information (MDDI), the Infocomm Media Development Authority (IMDA), and the National Research Foundation, Singapore (NRF).

AISG brings together Singapore-based research institutions and the broader ecosystem of AI start-ups and companies to support impactful research, develop talent and power Singapore's AI efforts.

For more information on AI Singapore, please visit https://www.aisingapore.org .

Responsibilities

• Executive & Administrative Support Manage and maintain leadership calendars, scheduling meetings, resolving conflicts, and protecting time for priorities.
• Process quotations and invoices, ensuring accurate documentation and timely payment follow-through.
• Prepare and route requests for in-principle approvals, tracking each to sign-off.
• Coordinate facility and conference room bookings, securing necessary approvals.
• Liaise with internal teams, partners, and vendors to keep day-to-day operations running smoothly.
• Handle general administrative support and ad-hoc tasks as needed.
• Proactively identify and qualify new business opportunities through outbound calls, email campaigns, and social outreach (e.g. LinkedIn).
• Respond promptly to inbound leads and website inquiries to assess fit.
• Conduct remote product presentations and demos that speak to prospect needs.
• Maintain a clean, accurate pipeline in the CRM (Open-sourced), logging all interactions.
• Guide qualified prospects through early-to-mid sales stages, handle objections, and close the sales.
• Partner with Marketing to refine lead-gen campaigns and messaging.
• Meet monthly/quarterly KPIs targets.

Requirements

• It's ideal for someone organised enough to run an office and personable enough to run a sales call.
• We value capability and drive over formal qualifications.
• A degree is welcomed but not required - what matters is your ability to juggle priorities, communicate confidently, and get things done.
• 1–4 years of experience across administrative, executive-support, operations, sales, or customer-facing roles (a mix of both is a plus but not required).
• Strong organisational skills, reliability, and attention to detail - able to context-switch between admin tasks and sales calls without dropping the ball.
• Confident, professional communicator comfortable speaking with stakeholders and prospective clients alike.
• Sound judgement and resourcefulness; able to anticipate needs and solve problems independently.
• Comfortable with rejection and persistence in a target-driven environment.
• Working knowledge of quotation, invoicing, and approval workflows.
• Proficiency in Microsoft Office and Google Workspace.
• Diploma, degree, or equivalent practical experience are welcome to apply.
• We regret to inform that only shortlisted candidates will be notified.

Hiring Institution

NTU