Recruiting Coordinator

Responsibilities

• Greet and manage all candidate walk-ins with warmth and professionalism, handling on-site logistics and delivering an outstanding first impression
• Serve as our Ashby power user, deeply optimizing pipelines, workflows, reporting, automations, and data integrity so the team can hire faster
• Fluently leverage AI tools every day to automate repetitive tasks, improve candidate communications, enhance sourcing/screening support, and generate actionable insights
• Maintain a healthy, accurate hiring pipeline and proactively surface issues or opportunities to keep requisitions on track
• Partner closely with recruiters and hiring managers to deliver a seamless, high-quality candidate experience from first contact through offer

Requirements

• 2–4 years of direct experience as a Recruiting Coordinator (previous RC experience is required, we’re targeting someone who has already done this role successfully)
• Exceptional organizational skills, attention to detail, and the ability to juggle multiple calendars and priorities without dropping a ball
• Warm, professional communication style and a proactive, solutions-oriented mindset that keeps the entire team moving

What We're Building

We have been quietly building the foundational layers of our Physical AI Scientist platform:

🤖 Physical AI that can operate scientific instruments with human-level dexterity.

🧪 Scientific AI that can analyze results, reason about next steps, and close the loop autonomously.

The Team: We’re a team of passionate, mission-driven engineers from companies like Tesla, Amazon, SpaceX, and Neuralink. We’re collaborative and love moving fast, both with our product and on team trips skiing or go-karting!

As a team, we love nerding out about engineering and robotics — plus other topics like race cars or cooking. We like learning new things and then sharing our new knowledge with each other.

Our team is opinionated and straightforward. We don’t mind intense discussions about design tradeoffs. If we have arguments or miscommunication, we resolve conflicts quickly and empathetically.

In this role, you will

Own end-to-end interview scheduling and coordination for all roles and stages, expertly managing complex calendars, resolving conflicts, and ensuring every slot runs on time

What you bring

Deep, hands-on mastery of Ashby

Strong AI fluency and real enthusiasm for using modern AI tools to make recruiting faster, smarter, and more scalable

Proven comfort with in-person work and high-volume candidate walk-ins. You’re confident, organized, and genuinely enjoy being the face of the recruiting process

We’re looking for someone who has already been a Recruiting Coordinator and is ready to level up our operations in a dynamic, on-site environment. If you love owning the details, making processes better every day, and playing a key role in building great teams, we’d love to meet you.