Administration Services Coordinator

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

The Corporate Services Coordinator supports the day-to-day operations of SMI's Corporate Office by providing front office, administrative, mail, facilities, hospitality, meeting, and general corporate support. This position serves as a central resource for employees, visitors, vendors, and various departments and is responsible for helping ensure the Corporate Office remains professional, organized, welcoming, secure, and well-supported. The Corporate Services Coordinator works closely with departments throughout the organization, including Accounting, Human Resources, and Administration, and must demonstrate strong organization, professionalism, confidentiality, initiative, and a willingness to assist wherever needed.

About Smiinc

• SMI is a leading provider in government payment solutions, developing state-of-the-art solutions and running complex human services operations.
• We are focused on serving our government clients and their end-customers: some of the most in-need families and individuals in the United States.
• Our mission is to “Go the Extra Mile with a Passion to Serve”.
• With over 50 years in operation as a family-owned and operated business, SMI has grown to over 700 employees across the country.
• SMI considers its employees and customers as part of our extended family.
• We are truly a family, serving families.

Responsibilities

• & Corporate Services Serve as a professional and welcoming point of contact for employees, visitors, vendors, partners, and guests entering the Corporate Office.
• Provide appropriate assistance and follow established visitors and security procedures.
• Provide general administrative and front office support to departments and leadership as needed.
• Assist with company errands and other general corporate needs as requested.
• Corporate Mail & Shipping Coordinate all Corporate Office mail services, including receiving, sorting, scanning, distributing, and mailing correspondence.
• Prepare outgoing mail, including postage and certified mail, and ensure items are processed accurately and timely.
• Receive incoming packages and coordinate internal distribution.
• Prepare, package, and coordinate outgoing shipments and maintain applicable tracking information.
• Assist departments with special mailing and shipping needs as requested.
• Accounts Payable & Banking Support Work closely with the accounting team to provide administrative support for check deposits and other related items.
• Assist with preparing and processing bank deposits as directed.
• Coordinate certified mail and other trackable financial correspondence.
• Maintain confidentiality and proper handling of checks, financial information, and other sensitive documents.
• Office Supplies & Workplace Support Monitor and maintain appropriate inventory of general office supplies.
• Order office supplies and special-requested items for departments as needed, including but not limited to coffee, water, paper, kitchen, meeting, and hospitality supplies.
• Coordinate with cleaning staff and other vendors as needed regarding office needs, special requests, supplies, scheduling, or areas requiring attention.
• Communicate facility maintenance or repair needs to the appropriate internal or external resource.
• Meetings, Meals & Corporate Hospitality Serve as an office host for all in-office meetings, corporate lunches, employee gatherings, and other scheduled events.
• Work with internal teams, restaurants, caterers, and vendors to ensure hospitality needs are coordinated effectively.
• Coordinate meals, refreshments, room setup, supplies, and other hospitality needs for meetings and events.
• Assist with setup and breakdown for meetings and events as needed.
• Ensure all requested business/audio/visual supplies for meetings are available and ready in the meeting room.
• & Office Access Assist with Corporate Office security and access-related administrative needs.
• Assist employees with routine access needs and coordinate issues with the appropriate department or vendor.
• Follow established procedures for visitors, badges, office access, and other security-related matters.
• Promptly communicate security or facility concerns to the appropriate member of management.
• & Departmental Support Provide administrative support for special projects and corporate initiatives as assigned.
• Support various departments with administrative tasks during periods of increased workload or special projects.
• Coordinate with vendors and service providers as needed for Corporate Office services.
• Maintain accurate records, receipts, invoices, tracking information, and other documentation related to assigned responsibilities.
• Prepare vehicle fleet report each month (compile mileage for all company vehicles).
• Perform other related duties and responsibilities The Corporate Services Coordinator is expected to approach the position with flexibility and a service mindset.
• Because this role supports the overall Corporate Office, responsibilities may change based on business needs, meetings, events, visitors, and special projects.

Requirements

• A wide degree of creativity, flexibility, and latitude is expected.
• High school diploma or equivalent required.
• A minimum of three years of experience in administration, corporate services, hospitality, reception, or a related field is preferred.
• An equivalent combination of education and experience that demonstrates the knowledge, skills, and abilities necessary to successfully perform the duties of the position will also be considered. -Must be fluent in English -Basic knowledge of Microsoft Windows/Office MUST BE LOCATED NEAR CARROLLTON,GA.

Administrative

Position is in-office.

Schedule

Mon-Fri, 9a-5p Perks: Benefits effective after 30 days of employment 401(k) Gym Membership Reimbursements Career Growth Opportunities Exciting, Fun, & Supportive Work Environment Coworkers Who Feel Like Family We are an Equal Opportunity Employer. We are a Drug-Free Workplace. #WeHireVets-Spouse #WelcomeVets