Executive Coordinator MEA

Responsibilities

• Prepare all Corporate and Cash Expense Claim Forms and submit for approval.
• Calendar Management for all the clients.
• Finalize and block Leadership meetings & events annually. · Travel Coordination: Plan & execute complex, detailed travel itineraries including all transportation, lodging; obtaining all necessary travel documents.
• Send out communication on behalf of clients. · Team Events: Plan Leadership team events including contracting hotels, ground transportation, meeting facilities, caterers, restaurants, agenda setting etc.

Job Description

Executive Support: Provide a first-class administration and support service to clients.

May be required to travel to off-site meeting to assist with meeting coordination. · Clients Team Effectiveness: o Develop and maintain an effective “communication link” between the Leadership teams, market leadership team, direct reports & across various stakeholders globally and regionally across Mars.

Support with Periodic Egypt associate’s communication session – send out invite, collate presentation, coordinate technology, etc. · Senior Visitors: Responsible for senior visits including admin support and assistance with logistical arrangements in Dubai, Saudi, Kenya & Egypt - meeting bookings, agenda consolidation, virtual connections, technology testing and catering. · Project admin support: Projects as & when needed by clients. · Events Support: Event support for associate engagement - Annual Associate Event & associate wellbeing events in collaboration with AHWB Team – HR, Associate Relations & Office Services team as and when required. · Collaborate and work with commercial on PO creations and follow P2P process · Liaise & collaborate with other team coordinators.