Executive Assistant

About Marex
Marex Group plc is a diversified global financial services platform, providing essential liquidity, market access and infrastructure services to clients in the energy, commodities and financial markets. It listed on Nasdaq Global Select Market in April 2024. With more than 35 offices in Europe, US and APAC, it has unique access across markets with significant share globally both on and off exchange. The depth of knowledge amongst its teams and divisions provides its customers with clear advantage, and its technology-led service provides access to all major exchanges, order-flow management via screen, voice and DMA, plus award-winning data, insights and analytics.
For more information visit https://www.marex.com/
Role Summary
Providing administrative assistance to a pool of executives including but not limited to Head of Change and Integration, Global Head of Operations, Head of Strategic Initiatives, Head of HR and Head of Legal focusing on Travel as well as offering administrative support to the leadership team in associated departments as and when required.
Responsibilities
Arrange all aspects of business travel, preparing travel agendas, maintaining travel itineraries and coordinating bookings
Assist with the processing and coding of invoices and the submission of expenses in accordance with the T&E policy. Submitting expense reports when necessary
Coordinate events, offsites, and virtual events such as Departmental Town Halls, co-ordinating Vendors as required. Coordinating the joiner & leaver process within Operations, Change, Onboarding and Procurement
Keep email groups up to date
Assistance with organising meetings when external guests are involved, booking guests in with reception and escorting them to meeting rooms
Coordinate desk moves & logistical organisation
Provide cover for members of the Executive Support Team during periods of absence
Skills and Experience
Experience of using Travel and Expenses platforms
Strong team player, able to identify requirements of staff in the office and assist
Experience of using Microsoft packages – Word, Excel, Outlook, PowerPoint
Excellent time management and organisational skills
Excellent attention to detail and accuracy
Proactive and innovative approach
Problem solving skills
Experience working in a regulated environment and knowledge of the risk and compliance requirements associated with this.
Competencies
Used to working with Senior Managers
Excels at building relationships, networking and influencing others
Excellent verbal and written communication skills
A collaborative team player, approachable, self-efficient and influences a positive work environment
Demonstrates common sense and patience. Resilient in a challenging, fast-paced environment
Strategic collaborator with insight and agility, able to anticipate future challenges, ensuring operational effectiveness
Conduct Rules
You must:
Act with integrity
Act with due skill, care and diligence
Be open and cooperative with the FCA, the PRA and other regulators
Pay due regard to the interests of customers and treat them fairly
Observe proper standard of market conduct
Act to deliver good outcomes for retail customers
Company Values
Acting as a role model for the values of the Company:
Respect
- Clients are at the heart of our business, with superior execution and superb client service the foundation of the firm. We respect our clients and always treat them fairly.
Integrity
- Doing business the right way is the only way. We hold ourselves to a high ethical standard in everything we do – our clients expect this and we demand it of ourselves.
Collaborative
- We work in teams - open and direct communication and the willingness to work hard and collaboratively are the basis for effective teamwork. Working well with others is necessary for us to succeed at what we do.
Developing our People
- Our people are the basis of our competitive advantage. We look to “grow our own” and make Marex the place ambitious, hardworking, talented people choose to build their careers.
Adaptable and Nimble
- Our size and flexibility is an advantage. We are big enough to support our client’s various needs, and adaptable and nimble enough to respond quickly to changing conditions or requirements. A non-bureaucratic, but well controlled environment fosters initiative as well as employee satisfaction.
Marex is fully committed to the elimination of unlawful or unfair discrimination and values the differences that a diverse workforce brings to the company.