Executive Assistant to Founders

Responsibilities

Executive support and coordination

• Manage and protect the founders' calendars, prioritize competing requests, and resolve conflicts quickly.
• Coordinate internal and external meetings, customer demos, and visits, including logistics, preparation, and follow-up.
• Serve as a key point of contact between the founders and internal teams, customers, investors, and external partners.
• Track action items and commitments, ensuring important follow-ups don't get lost.

Travel, Events & Ops

• Own domestic and international travel arrangements, including itineraries, last-minute changes, and rebooking.
• Plan and execute team offsites, company events, and other activities end to end.
• Source, negotiate with, and manage vendors for events and office needs.
• Help coordinate office logistics and day-to-day operational needs as they arise.

Special Projects

• Support recruiting coordination, candidate visits, and interview logistics.
• Partner with the founders and broader team on special projects and ad hoc initiatives.
• Spot operational gaps, proactively solve problems, and take ownership of tasks that don't have an obvious owner.

Requirements

• Extremely fast and reliable.
• You move with urgency, follow through on commitments, and don't need to be chased.
• High autonomy and strong judgment.
• You're comfortable making decisions independently, anticipating problems, and figuring things out with limited direction.
• You can manage competing priorities, keep track of the smallest details, and make sure nothing falls through the cracks.
• Adaptable and resourceful.
• You're comfortable with ambiguity, changing priorities, and tasks that don't fit neatly into a job description.
• Excellent communicator.

About the Role

You’ll be the operational backbone for our founders and the office. This is a high-urgency, high-autonomy role: things change by the hour, and we need someone who handles them without being chased. You’ll own the details so the team can focus on building.

What You’ll Bring

• 3+ years of experience in executive support, executive operations, or a similarly fast-paced role. Experience in tech startups, venture capital, investment banking, or consulting is a plus.
• Exceptionally organized.
• You're clear, concise, and professional with founders, teammates, investors, vendors, and visitors.
• Discreet and trustworthy.
• You handle confidential and sensitive information with sound judgment and professionalism.
• Able to work on-site in Redwood City and travel occasionally.

What We Offer

• Direct exposure to the founders and a front-row seat at a fast-growing robotics company
• Meaningful autonomy and ownership from day one.

At

Dyna Robotics, we build technology for the real world, which requires a team as diverse as the environments our robots inhabit. We are an equal opportunity employer committed to technical rigor and mutual respect.

Don’t let a checklist stop you.

Data shows that underrepresented groups often only apply if they meet 100% of the criteria. We value problem-solving and grit over keyword matching. If you’re passionate about robotics, no matter your discipline, we want to hear from you, even if you don't check every box.