Workplace Experience Coordinator

Responsibilities

• Build and maintain an events calendar covering team lunches, celebrations, town halls, all-hands, and wellbeing activities, with hybrid and remote-friendly formats
• Coordinate awareness events such as Pride Month, Movember, and R U OK? Day, including promotion and participation tracking
• Support employee groups and interest communities with scheduling, budget, and communications
• Back up for Office Manager when she is on leave
• Answering admin phone calls and greeting visitors

Recognition and Employee Moments

• Organise flowers and gifts for milestones such as a new baby or illness
• Purchase and distribute gift cards for staff awards and end-of-year gifts
• Maintain a simple record of recognition given, so it is consistent and fair across teams

Onboarding and Social Connection

• Coordinate with HR, IT, and finance so joiner tasks are completed before day one
• Plan team socials that include remote and hybrid staff

Internal Communications

• Share culture and events updates through Slack/Teams and newsletters
• Keep the events calendar visible and current for all staff

People Team Support

• Support ad hoc projects across the office and People functions
• Provide general People admin support as agreed with the Director People & Culture
• Gather feedback after events and onboarding, and summarise themes for the People team

Safety Training and Readiness (tracking only)

• Track training and certification expiry for First Aid Officers, Fire Wardens, and Mental Health First Aiders
• Maintain the contact list for each role and keep it current as people join or leave
• Schedule fire and evacuation drills with the Office Manager and building management

Requirements

• A proactive approach and willingness to take ownership
• Excellent written and verbal communication skills
• Strong attention to detail
• Confidence managing multiple priorities in a busy environment
• Intermediate to advanced Microsoft Office skills

The Opportunity

Join a growing, people-focused team as a Workplace Experience Coordinator, where you’ll play a key role in creating a welcoming, connected and positive workplace culture. You’ll coordinate events, employee experiences, onboarding, recognition initiatives and internal communications, while supporting the wider People & Culture team.

This is a great opportunity for someone who is organised, proactive and genuinely enjoys bringing people together and making the workplace a great place to be. For the right candidate, there is flexibility to consider a part-time arrangement.

Key Responsibilities

Events and Culture

About You

• This position will suit a proactive professional. You will enjoy connecting with people, contributing to a positive culture and the social aspects of a small business!
• Previous experience in similar position or happy to learn
• Strong organisational and time management skills
• A positive, professional and team-focused approach