Program Coordinator

Responsibilities

• include the following. Other duties and responsibilities may be assigned. The duties and responsibilities as outlined in this Job Description may be changed from time to time by Jack Morton Worldwide, as it deems necessary, without further notice to the Employee.
• Provide administrative support to Program Managers and Program Directors.
• Schedule meetings and maintain calendars.
• Prepare meeting agendas, take notes, and distribute action items.
• Organize and maintain project files and documentation.
• Update project trackers and internal systems.
• Assist with reports, presentations, and spreadsheets.
• Help track project timelines and follow up on outstanding tasks.
• Support the creation of purchase orders, invoices, and other project documentation.
• Coordinate communication between internal teams.
• Maintain accurate records and ensure documentation is complete.
• Assist with process improvements and other administrative projects as needed.

Requirements

• 0–2 years of administrative, coordinator, or office support experience.
• Strong organizational and time management skills.
• Excellent communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Detail-oriented with the ability to manage multiple priorities.
• Positive attitude and willingness to learn.

Position Summary

The Program Coordinator provides administrative support to the Program Management team, helping keep projects organized and running smoothly. This role assists with scheduling, documentation, reporting, communication, and other day-to-day coordination activities while gaining experience in program management.

Supervisory Responsibilities

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. (Canadian Positions: Accommodations will be made, up to undue hardship, for employees that advise accommodation is required pursuant to the prohibited grounds of the human rights legislation.)

CORE COMPETENCIES

• Organization
• Attention to Detail
• Communication

Teamwork

Time Management

Adaptability

• Customer Service
• Accountability

EDUCATION and/or EXPERIENCE

Bachelor's degree (B.A. or B.S.) from four-year college or university; and 2+ years’ experience as an Program Manager or similar experience successfully executing projects and programs and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, proposals and business correspondence. Ability to effectively present information and respond to questions from groups of Company employees and managers, customers and the general public.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.