Coordinator, Office Services

Responsibilities

Office

• managing the reception desk, responsible for greeting all visitors and acting as a point of contact for all general office requests
• Own the day-to-day maintenance of common areas ensuring they are organized and

neat

• fashion, including conference rooms, kitchen, municipal and storage areas.
• Support colleagues in planning in-office meetings, conference room set-
• up, refreshment

orders

• and resources.
• Positively influence company culture and employee morale by organizing engagement activities including happy hours, company parties, internal

events

• and meetings. This may often be in collaboration with the HR team.
• Review and distribute incoming and outgoing mail, including but not limited to Fan Mail,
• and FedEx packages.
• Office supplies including stationery, printing materials, IT accessories, health & safety supplies, etc
• Pantry supplies including paper products and cleaning supplies

Requirements

• Must be a problem solver who is quick on their toes and able to navigate dynamic situations.
• excellent communication skills and be able to communicate clearly in all the various modes (verbal, written, text, etc.)
• Must have well-developed interpersonal skills,

and

• energetic demeanor and a positive confident attitude.
• Must have a client-first mentality and commitment to excellence and continuous improvement.
• Must be able to build relationships, genuine connections, and trust both internally and externally.

Position Summary

Excel Sports Management seeks an

Coordinator, Office

Services to aid our growing organization as the first point of contact at our

NY Office with all processes related to office operations and logistics. The ideal candidate will be a highly organized, driven, self-starter that is detail-oriented and exudes positive energy and elevated customer service

The candidate must have great interpersonal skills,

confidence and be able to work collaboratively while thriving in a dynamic environment.

Essential Duties & Responsibilities

Will be the main point of contact in the NY

Manage the inventory and ordering of

Group meals and catering orders

Pantry snacks and beverages

• Will work closely with HR, to ensure that all new hires are provided the proper building and security access.
• Manage office health and safety procedures, including fire drills, emergency equipment upkeep, and compliance with local safety standards.

Create and maintain office guides, processes, and procedures

• Will track and report office related expenses.
• Will provide administrative support to senior leadership as needed.
• All other duties as assigned.

Physical Requirements

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at time

Education & Experience

Bachelor’s Degree

required

• Business Administration preferred.
• Customer Service experience preferred.
• Knowledge,

and Abilities

Must have exceptional time-management skills and be able to execute tasks and responsibilities in an ever-changing environment.

Must

demonstrate

Must enjoy office logistics and operational tasks.

Must be proactive and

possess strong organization and prioritization skills.

Must have a strong attention to detail and ability to manage multiple priorities.

Must have strong working knowledge of Microsoft Excel, PowerPoint, etc.

Must be able to operate with discretion and confidentiality.

Must be a flexible and reliable team player internally and externally.

Must be able to think creatively and innovatively.

The pay range for this position is $42,000- $46,000 per year at a 32-hour work week and is overtime eligible above 40 hours. This position is also eligible for benefits and discretionary bonus.

Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the California and New York City Salary Transparency Law.

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

This position is not eligible for sponsorship.

Excel Sports Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation and training.