Office Assistant

Responsibilities

• Upload incoming invoices into the AP Workflow system and follow up on them until payment.
• Office & Administrative Support Provide administrative support and arrange day‑to‑day operations of the office.
• Handle and scan incoming post and documents.
• Process external mail (inbound and outbound), including courier and international courier items.
• Manage incoming post through our notification process.
• Help colleagues locate and retrieve incoming documents and letters.
• Manage electronic signature/e‑signature processes.
• Provide general support to colleagues and teams in daily administrative tasks.

Requirements

• Strong written and spoken English language knowledge.
• Strong organisation and time management skills.
• Basic understanding of office tools and workflows, Precision and accuracy, able to work individually, Good problem solving skills.

What we offer*

Private health care coverage including dental services (Medicare) Eyeglasses compensation Collective life and accident insurance Wide range of Cafeteria elements (such as SZÉP Card, MOL Bubi, MOL Limo) Annual bonus may be awarded based on your and the Firm’s performance iPhone14 with subscription Referral bonus Internal coaching opportunity Sports opportunities and All You Can Move sportpass availability Compensation for long-distance commutes (for those who commute to work from outside the city limits) Relocation support for foreign candidates 3 paid days for volunteering and CSR activities In-depth professional training from beginner to advanced level Opportunity to participate in English and Hungarian language courses Key Responsibilities Invoicing & Financial Administration Manage and keep databases and contracts updated in internal systems. Issue and distribute outgoing invoices.

Stamp documents as needed (MFEs, contracts, reports for bookkeepers, etc.).

Ensure a smooth and professional experience for internal and external stakeholders using our office and client areas. Travel & Event Coordination Coordinate travel arrangements (flights and accommodation) for colleagues and potential new joiners from abroad. Organise certain events/client meetings, including sending invitations, booking venues and ordering catering. Manage room bookings and handle catering orders for events. Support visitors with parking bookings.

Requirements Preferred background

University studies/diploma.

Attitude

reliable and proactive personality. Advantages 1-2 years of experience in administrative support *Elements should be in line with company guidelines and policies.