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Real Estate Operations Coordinator

Pavago

This job is closed: the employer no longer lists it.

Responsibilities

  • Real Estate Operations Coordinator – Property Management, Leasing & Tenant Coordination
  • You’ll work closely with tenants, vendors, property owners, and internal teams to keep property operations organized, responsive, and running smoothly.
  • Respond to tenant inquiries regarding rent, leases, maintenance, and property policies
  • Process leases, renewals, applications, and tenant onboarding documentation
  • Send rent, renewal, and compliance reminders

Maintain accurate tenant files and signed documentation

  • Support property listings across Zillow, Apartments.com, MLS, and similar platforms
  • Maintain accurate records in Yardi, AppFolio, Buildium, or similar platforms
  • Track rent collections, delinquencies, occupancy, vacancies, and late fees
  • Maintain rent rolls, occupancy trackers, and operational reports
  • Keep tenant and property records accurate and up to date
  • Create and assign maintenance work orders
  • Coordinate scheduling between tenants and vendors
  • Track maintenance requests through completion
  • Follow up proactively on outstanding issues

Verify vendor invoices against completed work

  • Prepare owner statements, occupancy reports, vacancy updates, and operational summaries
  • Provide visibility into rent collections, leasing activity, and open maintenance issues
  • Ensure reporting is accurate and delivered on time
  • Maintain organized, audit-ready property documentation
  • Leases and property documentation remain accurate and organized

Requirements

  • 2+ years of experience in property management, leasing coordination, real estate operations, or property administration
  • Hands-on experience with Yardi, AppFolio, Buildium, or similar property management software
  • Experience with leasing documentation and tenant communication
  • Strong Microsoft Office and Google Workspace skills
  • Excellent written and verbal English communication
  • Strong organization, attention to detail, and follow-through
  • Comfortable working remotely during U.S. business hours

Preferred

  • Experience supporting portfolios of 100+ units
  • Residential, commercial, or mixed-use property experience
  • Multi-state property management exposure
  • Familiarity with DocuSign or Dotloop
  • Experience with security deposits, owner statements, trust accounting, or property accounting workflows

Real Estate Operations Coordinator

Pavago · Colombia (Remote) · — · Posted 2026-10-05

About the Role

  • At Pavago, one of our clients is hiring a Real Estate Operations Coordinator to support the day-to-day operations of residential and commercial property portfolios.
  • This is a hands-on operations role focused on tenant communication, leasing, maintenance coordination, property management systems, and owner reporting.

Documentation & Compliance

  • Support compliance with Fair Housing requirements, lease procedures, and applicable landlord-tenant regulations
  • Ensure applications, inspections, agreements, and tenant records are properly maintained

Requirements

Understanding of rent collection and maintenance workflows

What Success Looks Like

Tenant inquiries and maintenance requests are handled promptly

Rent, occupancy, and delinquency records stay current

Maintenance work orders move efficiently from request to completion

Owners receive timely, reliable updates

No important follow-ups or operational details fall through the cracks

Why Join

Fully remote opportunity

Hands-on ownership across property operations

Exposure to leasing, tenant relations, maintenance, reporting, and compliance

Direct impact on tenant experience and portfolio performance

Growth opportunities into Property Manager, Operations Manager, or Portfolio Coordinator roles

Interview Process

  • Initial Application Review
  • Spark Hire Intro Video
  • Interview with Pavago Recruiter
  • Client Interview
  • Offer & Onboarding

Apply Now

If you have experience in property management or real estate operations, know your way around property management systems, and can confidently coordinate tenants, leases, vendors, and day-to-day workflows, we’d love to hear from you.

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Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/2A708C85E5/apply)