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Real Estate Closing Coordinator

Pavago

Responsibilities

  • Support agents throughout the transaction and closing process
  • Assist with drafting offers, purchase agreements, addendums, and transaction documents
  • Coordinate inspections and required follow-ups

Track transaction milestones, deadlines, and closing progress

  • Ensure documents and transaction records remain accurate and organized
  • Help prevent delays by proactively following up on outstanding items
  • Respond quickly to agent requests throughout the day
  • Help agents manage transactions efficiently during high-volume periods
  • Coordinate administrative and operational tasks associated with active deals
  • Maintain strong responsiveness during PST business hours
  • Communicate professionally through email, text, and Slack
  • Coordinate with agents, clients, and other transaction stakeholders
  • Follow up consistently on outstanding documentation and next steps
  • Keep relevant parties informed throughout the transaction lifecycle
  • Maintain accurate records in CRM and transaction management systems
  • Manage documentation and workflows within DocuSign Rooms
  • Keep transaction files complete, organized, and accessible
  • Maintain accurate internal tracking and status updates

Requirements

  • Experience in real estate transaction coordination, closing coordination, real estate operations, or related administrative support
  • Familiarity with:

Offer drafting

  • Experience using DocuSign Rooms, CRM systems, Slack, and Google Workspace
  • Ability to manage multiple active transactions and deadlines simultaneously
  • Excellent written and verbal English communication
  • Highly organized with strong attention to detail
  • Fast, reliable communication and follow-through
  • Comfortable working independently in a remote, fast-paced environment

Preferred

  • High-volume transaction coordination experience
  • Startup or fast-growth company experience
  • Strong understanding of residential real estate workflows from offer through close

Real Estate Closing Coordinator

Pavago · Mexico (Remote) · — · Posted 2026-09-23

Description

  • Real Estate Closing Coordinator – Transaction Coordination | Remote, PST Hours
  • Position Type: Full-Time Contract (40 Hours/Week)

Location: Remote

Working Hours: 9:00 AM–6:00 PM PST

About the Role

  • At Pavago, one of our clients is hiring a Real Estate Closing Coordinator to support high-volume residential real estate transactions from offer through closing.
  • This is a fast-paced, execution-focused role where you’ll work closely with agents to manage offers, addendums, inspections, transaction documentation, deadlines, and closing coordination.
  • If you have real estate transaction experience, are highly responsive, and know how to keep multiple deals organized and moving forward, this role is for you.

Requirements

  • Purchase agreements and addendums
  • Inspections
  • Transaction timelines
  • Closing coordination

Must be available 9:00 AM–6:00 PM PST

Flexibility for occasional after-hours support when transaction volume requires it

Nice to Have

Experience supporting U.S.-based residential real estate teams

What Success Looks Like

  • Accurate and complete transaction documentation
  • No missed milestones or critical follow-ups
  • Fast response times to agent requests
  • Organized and up-to-date transaction records
  • Smooth progression of transactions toward closing
  • Fewer operational delays and closing issues
  • Strong agent and internal team satisfaction

Interview Process

  • Initial Screening Call
  • Spark Hire Video Interview
  • Recruiter Interview
  • Client Interview
  • Offer & Onboarding

Apply Now

  • If you’re experienced in real estate transactions, closing coordination, DocuSign Rooms, offer preparation, and deadline management and thrive in a fast-moving environment, we’d love to hear from you.
  • #RealEstateClosingCoordinator #TransactionCoordinator #RealEstateOperations #ClosingCoordinator #RealEstateJobs #DocuSign #ResidentialRealEstate #RemoteRealEstate #RemoteJobs #PSTJobs

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