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Executive Assistant

Pavago

# Executive Assistant

> Pavago · Peru (Remote) · — · Posted 2026-09-22

**Workplace:** remote

## Description

### **Executive Assistant – Calendar, Travel & Executive Support**

**Full-Time | Remote | U.S. Business Hours**

### **About the Role**

At Pavago, one of our clients is hiring an experienced **Executive Assistant (EA)** to provide high-level support to senior leadership in a fast-paced environment.

This is more than traditional administrative support. You’ll manage complex calendars, executive communications, travel, meeting preparation, and critical follow-ups — helping leadership stay focused on their highest-priority work.

We’re looking for someone who is **proactive, highly organized, discreet, and excellent at anticipating needs before they become problems.**

### **What You’ll Own**

### **Calendar & Executive Support**

  • Manage complex calendars across multiple time zones
  • Coordinate meetings, calls, appointments, and scheduling priorities
  • Resolve conflicts and protect executive focus time
  • Manage scheduling through **Google Calendar, Outlook, Calendly**, and similar tools

### **Inbox & Communication**

  • Manage and prioritize executive inboxes
  • Draft and proofread professional emails and correspondence
  • Screen meeting requests, messages, and priorities
  • Coordinate communication with clients, teams, and external stakeholders

### **Meetings & Follow-Through**

  • Prepare agendas, briefing notes, and meeting materials
  • Gather relevant information before executive meetings
  • Take notes and track action items
  • Follow up with stakeholders to ensure commitments and deadlines are met

### **Travel & Logistics**

  • Coordinate domestic and international travel
  • Book flights, hotels, transportation, and detailed itineraries
  • Handle last-minute travel and scheduling changes
  • Support expense tracking and reimbursements

### **Projects & Administration**

  • Track executive priorities and ongoing projects
  • Conduct research and prepare concise reports or summaries
  • Maintain organized digital files and documentation
  • Handle sensitive information with professionalism and discretion

### **What We’re Looking For**

  • **3+ years of Executive Assistant or senior administrative experience**
  • Experience directly supporting senior executives
  • Strong calendar management across multiple time zones
  • Excellent written and spoken English
  • Strong proficiency with **Google Workspace and Microsoft Office**
  • Exceptional organization, prioritization, and attention to detail
  • Strong follow-through and ability to work independently
  • Professional handling of confidential information
  • Flexibility to support U.S. client business hours

### **Nice to Have**

  • Startup, agency, consulting, or high-growth company experience
  • Experience supporting multiple executives
  • Familiarity with **Slack, Zoom, Notion, Asana**, or similar tools
  • Operations or project coordination experience

### **What Success Looks Like**

  • Executive calendars remain accurate and optimized
  • Scheduling conflicts and administrative delays are minimized
  • Important emails and follow-ups never get missed
  • Meetings are properly prepared and action items are completed
  • Travel runs smoothly, including last-minute changes
  • Leadership can confidently rely on your organization and execution

### **Why This Role Stands Out**

  • Direct exposure to senior leadership and decision-makers
  • High ownership and visibility
  • Opportunity to develop executive operations experience
  • Fully remote environment
  • Growth opportunities into **Executive Operations, Project Management, Operations Management, or Chief of Staff** roles

### **Interview Process**

  • Initial Screening
  • **Spark Hire Intro Video**
  • Recruiter Interview
  • Practical Executive Support / Scheduling Task
  • Client Interview
  • Offer & Onboarding

### **Apply Now**

If you’re an experienced Executive Assistant who excels at **calendar management, executive communication, travel coordination, and proactive follow-through**, we’d love to hear from you.

**#ExecutiveAssistant #ExecutiveSupport #RemoteEA #CalendarManagement #AdministrativeSupport #ExecutiveOperations #RemoteJobs #VirtualAssistant #OperationsSupport #ChiefOfStaff**

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/7234B9F339/apply)

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