Receptionist & Admin Assistant

Responsibilities

Office & Documentation Management

• Maintain and update employee and administrative files, ensuring accuracy, organization, and confidentiality.
• Manage all company and personnel documents, including contracts, IDs, and certificates.
• Track and renew official documents such as licenses, visas, and Emirates IDs in coordination with the PRO.

Onboarding & Compliance Support

• Prepare and collect documentation for new joiners, including contracts and ID requests.
• Support license renewals and compliance documentation with relevant authorities.
• Ensure all administrative processes comply with company policies and UAE labor and government regulations.

PRO Coordination

• Liaise with the PRO for visa applications, renewals, and cancellations.
• Maintain updated records of all government-related transactions.
• Follow up on submissions and approvals to ensure timely processing.

Administrative & Office Support

• Serve as the first point of contact at the reception for employees and visitors.
• Manage daily administrative tasks such as filing, scanning, correspondence, and scheduling.
• Support coordination with HR and other departments for documentation and logistical needs.
• Arrange meetings, appointments, and assist with office logistics and supplies management.

Reporting & Tracking

• Maintain trackers for document renewals, visa status, and onboarding progress.
• Prepare regular administrative and compliance reports as needed.

Requirements

• Bachelor’s degree in Business Administration or a related field.
• 2–4 years of experience in office administration or similar roles within the UAE.
• Familiarity with MOHRE, and visa processes is an advantage.
• Strong organizational and coordination skills with attention to detail.
• Proficient in Microsoft Office (Excel, Word) and general documentation systems.
• Based in Dubai and knowledgeable about UAE labor and government regulations.
• Immediate joiners are preferred.