jobapplier

Sales Administrative Assistant

mas

Responsibilities

  • Sales
  • Reports to
  • Expense Reports
  • Collect receipts and prepare expense reports for sale
  • s
  • leadership
  • Assist
  • all
  • in
  • reviewing
  • expense reports
  • and
  • on time per company policy

Event Planning

  • Plan and coordinate customer events such as lunch-and-learns, manufacturer training sessions, trade shows, and outings
  • Book venues and catering; manage invitations, registrations, and event budgets
  • Coordinate with manufacturers on co-sponsored events and promotional materials
  • Track attendance and
  • help
  • sales reps with post-event follow-up
  • General Sales and Office Support
  • Answer phones and overall customer service and support
  • Handle other administrative tasks as needed
  • Secondary Responsibilities
  • Project Management Support
  • Assist
  • with submittals, O&M manuals, and closeout packages
  • Help track order status, lead times, and shipments, and keep project files current
  • Enter and update data in the ERP/CRM system
  • Provide backup coverage for project administrators on customer calls and inquiries

Requirements

  • High school diploma or equivalent
  • 1–2 years of administrative, office, or customer service experience
  • Proficiency
  • with Microsoft Office, especially Excel, Word, and Outlook
  • Strong organizational skills and comfort juggling several tasks at once

Preferred

  • Associate's degree in business or a related field
  • Experience with expense
  • Exposure to HVAC, construction, or industrial distribution

Job title

Sales Administrative Assistant

Department

Office Manager, and Lead Project Manager

Location

Hillside, IL 60162 – in office

Employment type

Full-time, salaried, exempt status

Schedule

Monday–Friday, 8:00 a.m. – 5:00 p.m.

About Midwest Applied Solutions

Midwest Applied Solutions is a premier independent HVAC Equipment and Solutions provider in Illinois. Our sales territory includes

Chicagoland and Central Illinois. We have 54 employees and represent over 30 equipment manufacturers, offering innovative systems with a flexibility of equipment and solutions to best match each application. We work with industry professionals and end users from the conceptual stage of projects to provide energy efficient, value‐added solutions to their complex problems.

Our overall mission is simple: we want to create value and make a difference every day in our journey to be the best HVAC sales and service organization in the Midwest. We believe we can succeed in that mission by being the BEST provider for our clients, the BEST partner for manufacturers, and the BEST company for our employees.

Role Summary

The Sales Administrative Assistant supports the sales team with the administrative work that keeps it moving. The role centers on three areas: preparing expense reports, planning customer and industry events, and assisting our sales engineers and project managers with order and project paperwork. It is a strong fit for an organized, detail-minded person who likes variety and wants to learn the HVAC business.

Key Responsibilities

sales people submitting project managers

Preferred

  • reports
  • Experience planning or coordinating events

Accuracy

catches errors in numbers, receipts, and paperwork before they go out

Organization

manages many open tasks and deadlines at once without dropping details

Communication

clear, professional, and prompt with customers, reps, and manufacturers

Ownership

follows issues through to resolution rather than passing them along

Adaptability

comfortable with changing priorities in a growing company

Team focus

  • supports sales, project administration, and accounting as one team
  • Work Environment