Commercial & Tendering Coordinator

Responsibilities

• Take ownership of key elements of the monthly billing cycle across assigned datacentre and semiconductor projects, ensuring accuracy and alignment with commercial agreements.
• Work closely with Site Managers to review, reconcile, and validate weekly and monthly timesheets to support accurate invoicing.
• Monitor Purchase Order (PO) values, spend profiles, and burn rates, identifying potential variances or risks early and escalating where required.
• Develop and maintain financial dashboards covering billed values, PO utilisation, and forecasted cost-to-complete.
• Support the preparation of forward-looking financial forecasts to aid operational planning and client decision-making.
• Track and validate project-related costs, including travel and accommodation, ensuring full transparency and inclusion in monthly billing submissions.
• Partner with Finance and Operations to ensure timely invoicing and resolution of billing queries.
• Maintain accurate and structured financial records, including timesheets, cost trackers, and PO allocations, ensuring audit-ready data at all times.
• Support the preparation of monthly financial reports, providing clear insights into project performance and cost position.
• Analyse planned versus actual spend, highlighting discrepancies and supporting proactive resolution.
• Contribute to the continuous improvement of financial tracking, reporting templates, and dashboards.
• Play an active role in the preparation of tender submissions and commercial proposals for new and existing clients.
• Support the review and interpretation of Scopes of Work, identifying key cost drivers, assumptions, and commercial risks.
• Assist in developing pricing models and cost breakdowns in collaboration with Operations and Technical teams.
• Prepare structured pricing workbooks and supporting documentation, ensuring consistency, quality, and competitiveness of submissions.
• Manage documentation control and support the delivery of high-quality tender submissions to tight deadlines.
• Act as a key coordinator across Site, Operations, Finance, and Technical teams, supporting alignment on billing inputs, PO status, and financial forecasts.
• Build strong working relationships across functions, developing effective communication and stakeholder management skills.
• Support a proactive, solutions-driven approach to resolving commercial and financial queries.
• Identify opportunities to improve billing accuracy, financial tracking, and reporting efficiency.
• Contribute to the development of standardised tools, templates, and best practices across projects.
• Actively build capability in commercial management, financial analysis, and tendering, progressing towards full ownership of accounts over time.
• Any other duties or responsibilities that may be assigned to you in your role

Requirements

• Strong analytical mindset with excellent attention to detail.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Effective communication and teamwork skills.
• Strong stakeholder management and relationship-building abilities.
• Proactive and solutions-driven approach.
• Willingness to learn, develop, and take ownership.

Skills Required

• Proficient in Microsoft Excel, with an interest in developing advanced Excel skills.
• Developing commercial awareness and understanding of cost structures.
• Ability to work collaboratively across Site, Operations, Finance, and Technical teams.
• Strong data analysis, financial tracking, and reporting capability.

Education / Licenses / Certifications

• Relevant third-level qualification in Finance, Accounting, Business, Commerce, Engineering, Project Management, or a related discipline.
• Previous experience or exposure to commercial management, financial analysis, project coordination, tendering, or a related field would be advantageous.
• Strong proficiency in Microsoft Excel.
• Proof of education, licenses, and certifications will be required where applicable

Benefits

• VHI Healthcare Cover
• Life Assurance
• Pension Contribution
• Training And Educational Assistance
• Annual GP Check-Up
• Extra Annual Leave
• Healthcare Screening

Recognition Rewards

LotusWorks is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to creating a diverse and inclusive workplace where all employees feel valued, respected, and empowered.