DC Finance Admin Manager

Responsibilities

Prepare annual DC budget process and long-term planning

• Maintain the purchase order tracking tool to control all expenses to align with approved budget
• Prepare and present reports/dashboards on trends, issues and solutions

Planning: Workforce Management

• Prepare weekly timesheet for HOD approvals and invoicing for Temporary employment services providers
• Maintain the permanent employee schedule and accurately record overtime for payment.
• Manage and maintain the relationship with Temporary Employment Services providers.
• Hold regular meetings to align and engage all departmental managers to the approved Plan
• Maintain and update SOPs to align with current business practice

Propose cost reduction initiatives while maintaining productivity

• Manage and escalate weekly/monthly exceptions against planned outputs and timelines
• Design and manage internal and external processes, standards and SLAs
• Procure all consumables in line with the agreed plans and schedules, place orders and process all documentation

Procure packaging materials in line DC with requirements

• Manage the relationship with current suppliers and co-ordinate the purchase order processing and delivery of goods and services.
• Manage the finance and procurement process for 2 DC’s in CPT
• Provide data driven insights and recommendations to improve workforce efficiency and quality
• Develop continuous improvement initiatives to increase efficiency, productivity and customer services.

Financial reporting

Prepare DC monthly income statement

Prepare DC month end journals to ensure all cost allocated accurately

Prepare cost variance analysis

Process all DC invoices for payment and maintain a real time overview of expenses versus budget

Procurement

Participate in RFP and RFQ for DC resource and service requirements

Team Management

Manage a team of admin clerks to ensure DC finance and procurement processes run efficiently

Qualification & Experience

• B.Comm or Btech Accounting/Cost Accounting
• Minimum 5 years relevant experience

People management experience

• Previous experience with WMS systems such as Oracle, SAP, Logfire or similar
• High level of proficiency with MS Office packages
• Previous experience in mini project management advantageous
• Comfortable with change and excellent team player
• Comfortable with learning and adapting to new systems
• Attributes Required
• Analytical, good organiser and facilitator
• Ability to influence people, consult and facilitate
• Solutions-oriented, can-do attitude; self-motivated
• Attention to detail
• Excellent communication skills, both written and spoken
• Comfortable with complexity and adapting
• Tolerant to pressure, and a fast paced environment
• Stakeholder engagement across all levels

Ability to respectfully and professionally challenge status quo

• The Environment takealot.com employees are entrepreneurial and dynamic, smart, customer- centric, fun and have the shared ambition of takealot.com being the leading e- commerce company in Africa.
• We have fun, work hard, take ownership, work in teams to create solutions, and are always open to direct feedback/new ideas on where we can improve.
• We are short on ego and high on output.
• We are doers and not only thinkers, its all in the execution after all.
• We love what we do and what we are creating
• We seek to employ an

Extra Ordinary Mind who is

• Smart, has Integrity,
• and is Hardworking.

If you meet the above you are an

• Extraordinary Mind so come and join us!
• Takealot Group is an Equal Opportunity Employer. We encourage applicants from the previously disadvantaged groups and people with disabilities, to apply