Commercial Coordinator

Responsibilities

• Review, evaluate, assess, and certify monthly progress applications for payment from trade contractors and suppliers, performing quantity take-offs and verifying site milestones in strict alignment with contract terms.
• Administer commercial change control processes, including logging, reviewing, analyzing, and negotiating Requests for Information (RFIs), Change Orders, Potential Change Notices (PCNs), compensation events, and delay claims.
• Maintain comprehensive, audit-ready commercial registers for payment certificates, change notices, subcontract commitments, instructions, and contractual amendments.
• Support the Commercial Manager with monthly cost forecasting, accruals, cash flow projections, cost variance analysis, and internal/external commercial reporting across assigned packages.
• Interface directly with field engineering and construction inspection teams to physically validate on-site progress against submitted payment applications, bills of quantities, and schedule milestones.
• Draft formal commercial and contractual correspondence, payment notices, certificates of completion, and dispute notices in compliance with contractual provisions and statutory requirements.
• Enforce subcontract compliance regarding holdbacks, back charges, statutory declarations, insurance renewals, and WSIB clearance certificates.
• Support procurement and commercial packaging, including scope of work alignment, bid analysis, commercial leveling, and subcontract drafting/execution.
• Participate actively in commercial, progress, and risk review meetings with trade partners and project stakeholders, documenting commercial action items and mitigating potential cost and schedule exposure.
• QUALIFICATIONS, SKILLS, KNOWLEDGE & COMPETENCIES Post-secondary degree or diploma in Construction Management, Quantity Surveying, Civil Engineering, Construction Law, or a related discipline.
• Familiarity with NEC contract suites (e.g., NEC3/NEC4) or other collaborative, target cost/risk-sharing delivery models is highly desirable.

KEY RESPONSIBILITIES

2 to 5 years of hands-on commercial administration, quantity surveying, or project coordination experience supporting major civil infrastructure, transit, rail, aviation, or large-scale multi-disciplinary construction programs. Proven expertise in administering subcontracts, preparing and certifying progress payment applications, change management, cost reporting, and commercial governance. Strong working knowledge of standard Canadian construction contracts (CCDC, bespoke Design-Build, or Target Price contracts) and prompt payment/holdback requirements under the Ontario Construction Act.

Professional qualification or active pursuit of a recognized industry designation such as PQS (Professional Quantity Surveyor), CEC (Certified Estimating Consultant) via CIQS, MRICS (Royal Institution of Chartered Surveyors), CPCM (Certified Professional Contract Manager), P.Eng, or CET is considered a strong asset. Proficiency in commercial management and project controls platforms (e.g., Viewpoint, SAP, Procore, Prolog, HeavyBid, or Smartsheet) alongside advanced MS Excel skills. Strong technical acumen to interpret, cross-reference, and reconcile complex engineering drawings, contract specifications, and bills of quantities. Demonstrated negotiation, analytical, and dispute resolution skills when interfacing with trade contractors and commercial stakeholders. Excellent written and verbal communication skills with demonstrated ability to draft formal commercial notices, contractual correspondence, and executive-level cost summaries. Experience operating within complex, live brownfield infrastructure or operational airport environments is a strong advantage. PACT is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. We are committed to providing an inclusive and barrier free candidate experience and work environment. If you require accommodation to apply or if selected to participate in an assessment process, please advise Human Resources.