Receptionist/ Front Desk Coordinator

About the Firm

• Our mission: Transforming Infrastructure with Passion and Kindness.
• We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania. Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services.
• Prudent Engineering is an Equal Opportunity Employer.

Knowledge, Skills, and Abilities

• Prudent seeks a Receptionist/Front Desk Coordinator to join our team at our Syracuse Office. The Receptionist/ Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, providing administrative support, and ensuring a professional and welcoming environment. This role would be part-time with the opportunity to grow into full time
• . The ideal candidate is organized, personable, and able to handle multiple tasks in a fast-paced office setting.

What you'll be able to do

Greet and assist visitors, clients, and vendors in a professional and friendly manner

Answer and direct incoming phone calls and emails

Maintain the front desk and common areas to ensure they are organized and presentable

Schedule appointments, meetings, and conference room bookings

Handle incoming and outgoing mail, packages, and deliveries

Provide general administrative support such as data entry, filing, copying, and document preparation

Maintain office supplies and place orders when necessary

• Assist with processing insurance requests and providing status updates as needed
• Communicate with internal staff regarding insurance requests when necessary
• Assist with onboarding and other HR-related administrative tasks as needed
• Coordinate with other departments to support daily office operations

Maintain confidentiality of sensitive information

Other duties as assigned.

The minimum requirements we seek

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• 1–3 years of administrative, receptionist, or front desk experience preferred

Proficiency with Microsoft Office (Word, Excel, Outlook)

Strong communication and customer service skills

Excellent organizational and multitasking abilities

Ability to work independently and as part of a team

Valid NYS driver’s license required

What you’ll receive in return

• A compensation range of $18-20 per hour
• Medical, dental, vision insurance.
• 401K with company match.
• PTO plus paid holidays.
• Unlimited opportunities to advance your career.
• *
• Actual compensation may vary based on work experience, location, market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills.