AP Specialist

Responsibilities

Ensure timely, proficient, and accurate processing of supplier invoices, credit memos, and other documents and their subsequent payment
Receive and review invoices for appropriate documentation and approval to pay
Assist manager with researching, correcting, and resolving invoice discrepancies and timely provide requested information to business owners and management as needed
Handle invoice processing exceptions by liaising with suppliers or internal departments for resolution (payment approval, goods receipt, etc.)
Assist Procurement with resolution of problems
Process and prepare weekly payment batches and related back-up documentation

Work from other management reports as required to resolve invoice processing issues
Manage Outlook mailboxes of invoices received, and inquiries submitted for distribution to appropriate processors or work for resolution
Submit unvouchered invoices for accrual at month end close
Prepare analysis of accounts as required and reconcile vendor statements
Process supplier maintenance change requests as needed
Review error report for automated transaction
Review on hold invoice and reach out to requester for resolution
Perform duties within Sarbanes-Oxley compliance
Other duties as assigned.

5+ years Accounts Payable work experience; experience in Oracle Payables a plus
Basic accounting knowledge, including debits, credits, and G/L account coding required
Must have strong organization, communication, and multi-tasking skills with an ability to prioritize tasks and work well in a fast-paced environment
Attention to detail with emphasis on accuracy and quality to minimize risk of errors or fraud
Proficient in Microsoft Excel, Word, and Outlook
Excellent customer service skills required

Ability to make and act upon sound, independent judgment within prescribed parameters
Outstanding interpersonal skills are required; ability to effectively deal with range of personalities and hierarchy within company; must be professional, diplomatic, and tactful