Field Administrative Assistant - Apopka, FL
Tippmann Group
- Apopka, United States
- Entry Level
- Posted
Responsibilities
- Position: On-site Administrative Assistant
- Maintain files, logs & logins (electronically & manually)
Write and prepare meeting minutes/agendas
- Write letters, emails & correspondence on behalf of Project Managers
- Prepare spreadsheets from pre-made templates & occasionally from scratch
- Daily weather reports
- Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.)
- Maintain contacts in Outlook
- Introduce subcontractor safety & violation programs to subcontractors
- Help keep the job trailer office clean and organized, stocked with supplies including food
- Simple formulas
- Formatting (lines, colors, etc)
- Word - Daily use, must be able to work from a template or begin from scratch
- Formatting (lines, colors, etc)
- Outlook - Email – Compose on behalf of project managers
- Contact updating
- Print/Save to PDF
- Combine multiple PDF files into one
Job Description
- Approximately 12 Months
- Anticipated Start: Mid November - Early December
- Work Environment
- Job Trailer
- Construction Job Site
- Various personalities-
- Office/client executives
- Government representatives
- Construction workers
- Position Description (Office Manager)
- Multiple other tasks as assigned
Computer Skills (Mandatory)
- Excel - Daily use, must be able to work from a template or begin from scratch
- Scheduling meetings & calendar
- Adobe Acrobat
- Convert to PDF