Financial Administrator

Click Learning

Responsibilities

Manage the full procure-to-pay (P2P) cycle, including purchase order creation, 3-way matching, and invoice capture in Xero
Verify supplier invoices for accuracy and completeness before processing
Prepare and maintain supplier reconciliations and manage payment staging per contractual terms
Perform regular reviews of outstanding commitments and overdue creditors

Generate accurate customer invoices and billing statements for funders and schools
Maintain the accounts receivable ledger and actively follow up on outstanding payments
Allocate daily bank transactions across multiple banking platforms and Xero
Issue Section 18A tax certificates in compliance with SARS requirements

Update the cash flow forecast daily and weekly; monitor upcoming commitments proactively
Perform comprehensive monthly reconciliations and provide clean financial analysis to the finance team
Support the preparation of quarterly, bi-annual, and annual reporting packs
Process & Compliance
Draft and maintain SOPs for all significant transaction classes
Identify and drive process optimisation projects
Ensure full audit-readiness and compliance with SARS, and internal controls

Diploma in Bookkeeping, Financial Accounting, or a related field
Minimum 3 years’ experience in a financial administrator with solid bookkeeping skills: accounts payable, accounts receivable, bank reconciliations, cashbook processing
Experience with 3-way matching, PO workflows, and payment preparation

Proficient in Google Workspace (Docs, Sheets) or Microsoft Excel
Understanding of Section 18A certificates and SARS compliance is an advantage
An individual who is able to build solid relationships and communicate effectively with various stakeholders
A self-starter who can work autonomously while maintaining open communication with the team
Highly organised with the ability to manage multiple deadlines simultaneously
Comfortable in a fast-paced, evolving environment with a lean toward process improvement
Has a desire to learn and continuously improve on his/her organisational knowledge and skills
An individual that takes the initiative to solve problems with speed and efficiency
A team player who is approachable
Has great attention to detail
Is positive and patient
Honest, ethical, and committed to confidentiality and compliance.

What we are looking for in an individual