0524 - Scheduling Manager

We are seeking an experienced Scheduling Manager to provide company-wide scheduling leadership, support, and oversight across active construction projects.

Responsibilities

• This position works closely with Preconstruction, Project Managers, Superintendents, and project teams to develop, maintain, and manage accurate schedules from preconstruction through project completion.
• The selected candidate will establish consistent scheduling practices, support baseline schedules and schedule updates, assist with forecasting and three-week look-ahead planning, and identify potential schedule risks before they affect project performance.
• The Scheduling Manager will serve as a resource to project teams while providing leadership with accurate information regarding project progress, milestones, schedule performance, and potential delays.

Preconstruction and Baseline Scheduling

• Work with the Preconstruction team to develop preliminary project schedules during estimating and preconstruction.
• Develop schedules aligned with contractual requirements, project milestones, procurement needs, and overall project execution strategies.
• Partner with Project Managers and Superintendents to develop detailed baseline schedules following project award.
• Establish consistent scheduling standards, templates, calendars, coding structures, and procedures across the company.
• Review baseline schedules for logic, sequencing, durations, milestones, procurement activities, and constructability.
• Assist project teams in identifying critical path activities and key schedule milestones.

Project Scheduling and Forecasting

• Work directly with Project Managers and Superintendents to maintain accurate and current project schedules.
• Support regular schedule updates and progress tracking.
• Assist project teams in developing realistic forecasts for project completion and major milestones.
• Identify schedule variances and trends and work with project teams to develop recovery strategies.
• Monitor critical path activities and proactively identify potential schedule impacts.
• Analyze schedule performance and communicate risks, opportunities, and areas requiring attention to project leadership.
• Ensure project schedules reflect current field conditions and project expectations.
• Support three-week look-ahead planning.
• Serve as a scheduling resource and partner to Project Managers, Superintendents, and project teams.
• Attend project planning and scheduling meetings as needed.
• Facilitate schedule reviews and translate scheduling data into actionable information.
• Integrate scheduling support into project teams’ planning and execution activities.
• Provide training and coaching on scheduling best practices.
• Promote proactive planning, accountability, and schedule ownership throughout the organization.
• Monitor overall schedule performance across the company’s active project portfolio.
• Develop and maintain company-wide scheduling reports and dashboards for executive leadership.
• Identify scheduling trends, recurring issues, and potential resource constraints across projects.
• Assist leadership in understanding upcoming workload, major milestones, and potential project bottlenecks.
• Standardize scheduling processes and best practices across the organization.
• Develop and maintain scheduling procedures, guidelines, and training materials.
• Help establish measurable scheduling key performance indicators (KPIs) and performance standards.

Schedule Risk and Recovery

• Identify projects or activities trending behind schedule.
• Work with project teams to determine the root causes of schedule delays.
• Assist in developing recovery schedules and mitigation plans.
• Evaluate potential schedule impacts from changes, delays, procurement issues, and other project events.
• Prepare schedule analyses and documentation to support project management, potential claims, or time-extension requests.
• Escalate significant scheduling risks to appropriate leadership promptly.
• Regular collaboration with Preconstruction, Project Managers, Superintendents, project teams, and executive leadership.
• Work involves reviewing construction documentation, analyzing scheduling data, and maintaining schedules across multiple active projects.
• Participation in project planning meetings, schedule reviews, and team training.
• Responsibilities span preconstruction planning, active construction, schedule recovery, and project completion.
• Training and coaching

Requirements

Minimum 5 years of construction scheduling experience

• Minimum of 5 years of construction scheduling experience.
• Experience working with complex construction projects.
• Strong understanding of construction sequencing, subcontractor coordination, procurement, and field operations.
• Strong understanding of critical path methodology and schedule development.
• Experience developing and maintaining baseline schedules, schedule updates, forecasts, and look-ahead schedules.
• Proficiency with Primavera P6, Microsoft Project, or comparable construction scheduling software.
• Strong Microsoft Excel and data analysis skills.
• Ability to read and interpret construction drawings, specifications, scopes of work, and project schedules.
• Excellent communication and interpersonal skills.
• Ability to work effectively with field and office personnel.
• Ability to work onsite in Deerfield Beach, Florida.
• Construction scheduling and critical path analysis
• Baseline schedule development
• Project forecasting and look-ahead planning
• Schedule risk identification and recovery
• Construction sequencing and procurement coordination
• Schedule reporting and data analysis
• Scheduling software proficiency

Preferred

• Construction scheduling experience with a commercial general contractor.

Pay

Up to $115,000 annually

Work Location

Deerfield Beach, Florida

Work Environment

Onsite construction scheduling and project coordination environment in Deerfield Beach, Florida.

Portfolio scheduling oversight