Office Administrator/ Biroja administrators/-e

Responsibilities

• Act as the first point of contact for employees, visitors and external partners, handling day-to-day requests quickly, professionally and with a service-first attitude; Own daily office operations, including supplies, stationery, snacks, beverages, vendors and facilities, and anticipate needs before they become issues; Proactively identify and implement improvements to office processes, tools and routines that save time and raise the quality of the workplace experience; Bring ideas that delight employees and strengthen our workplace culture, from small everyday touches to bigger initiatives; Plan and coordinate company events, team-building activities, celebrations and employee gatherings from idea to execution; Manage a steady flow of ad hoc tasks and changing priorities while staying organised and reliable; Handle and organise incoming and outgoing documents and correspondence, and maintain accurate records and data; Support the People team with onboarding and offboarding logistics, so that every new joiner has a great first day; Coordinate calendars, meetings, travel arrangements and other administrative support when needed.

Requirements

• At least 2 years of direct experience in an Office Administrator, Office Coordinator or similar role where office administration was your primary responsibility; Proven experience in a dynamic, fast-paced environment with frequently changing priorities and a high share of ad hoc tasks; Experience supporting demanding stakeholders, with the ability to maintain high standards and stay composed, solution-oriented and service-minded; A proactive, improvement-driven mindset, with examples of processes or routines you’ve introduced or improved on your own initiative; Strong organisational and time-management skills with excellent attention to detail; Excellent interpersonal and communication skills, and comfort working with people at all levels of the organisation; Fluency in both English and Latvian; Ability to work from the office at Skanstes 52, 5 days per week.

Nice-to-haves

Office administration experience in a modern, mid-sized company, ideally in IT, fintech or another fast-growing industry; Experience in an international team environment; Hands-on experience organising employee events and initiatives that strengthen workplace culture; Confident use of Google Workspace and interest in using AI and automation tools to make administrative work more efficient; Interest in people operations, employee experience or workplace culture.

What we offer

💸 Competitive salary and stock options. Your experience and contribution matter, and we reflect that in fair compensation. You'll also receive equity so you can share in the value you help create. 🌴 Generous vacation policy. Rest and recovery are essential. We don't limit vacation to the minimum required by law. Take the time you need to recharge and come back refreshed. 🧠 Learning and growth. An annual €1,200 learning budget to support your professional and personal growth. Whether you want to explore something new or deepen your expertise, we'll support you along the way. ☕ Very well-equipped office. A comfortable environment matters. When in the office, enjoy the parking, shower, kitchen with snacks and drinks, massage chair, nap room and others. Proud to be recognized for fairness Mintos was recognized by Figure Baltic Advisory for fairness and equality in compensation and representation, achieving 3rd place in 2025. International team of 180+ people from 18+ countries Join a diverse team where different perspectives and experiences are valued. We work across Europe, share ideas openly, and collaborate to solve meaningful challenges together. Mintos is an equal opportunity employer. We're committed to building a diverse team and creating an inclusive workplace for everyone. If you need accommodations during the interview process, contact us at people@mintos.com .