Accounts Payable Assistant

Responsibilities

• Upload and maintain accounts payable documentation within relevant Company systems and document management platforms.
• Assist with the review and processing of purchase order variances and invoice discrepancies.
• Reconcile supplier statements and investigate outstanding invoices, credits, discrepancies, and account queries.
• Process supplier credits and ensure supplier accounts are maintained accurately.
• Conduct batch checking and quality assurance reviews of accounts payable transactions to identify invoice, pricing, coding, date, and data entry errors.
• Escalate processing anomalies, recurring errors, and compliance concerns to the Accounts Payable Supervisor or Finance team as appropriate.
• Liaise with suppliers regarding invoice, statement, and account reconciliation enquiries.
• Liaise with operational personnel, site-based employees, procurement teams, and Finance stakeholders to resolve accounts payable issues.
• Maintain accurate supplier records and supporting accounts payable documentation.
• Support month-end accounts payable activities, including reconciliations, reporting, and audit preparation requirements.
• Provide general administrative support and undertake other duties reasonably aligned with the role and level of responsibility.

Preferred

• Demonstrated experience in accounts payable, finance administration, bookkeeping, or a similar finance support role.
• Demonstrated competency in invoice processing, reconciliations, data entry, and ERP-based financial systems.

Essential

Previous experience in Accounts Payable, Finance Administration, Data Entry, Bookkeeping, or a similar finance support role. Experience processing invoices, credit notes, reconciliations, and financial transactions in a high-volume environment. Strong data entry skills with a high level of accuracy and attention to detail. Experience working with ERP or financial management systems. Intermediate Microsoft Office skills, particularly Excel, Outlook, and Word. Strong organisational and time management skills with the ability to manage competing priorities. Effective written and verbal communication skills. Ability to investigate and resolve invoice, reconciliation, and supplier account discrepancies. Strong problem-solving skills and attention to detail. Ability to maintain confidentiality and handle sensitive financial information professionally Preferred / Advantageous Experience supporting offshore or international finance functions. Experience using Pronto ERP or similar financial management systems. Previous experience supporting Australian-based businesses. Experience performing supplier statement reconciliations and purchase order variance management. Exposure to month-end processing, financial reporting, and audit preparation activities. Qualification in Accounting, Finance, Business Administration, Bookkeeping, or a related discipline. Experience within mining, contracting, construction, engineering, or heavy industry environments.

Appointment is subject to

Successful completion of applicable pre-employment screening requirements. Verification of qualifications, certifications, training requirements, and right to work in the Philippines. Ability to meet the inherent requirements of the role. Demonstrated capability to support an Australian-based finance function and work effectively across international teams.