Board Support Administrator

Responsibilities

• This is a fantastic opportunity for an experienced Executive Assistant, Governance Coordinator or Company Secretarial Assistant who enjoys working in a professional environment and wants to develop valuable governance and board-level experience.
• You'll play a key role in supporting the Internal Company Secretary function across our global business, ensuring that Board, Committee and Senior Management governance activities run smoothly and efficiently.
• Coordinating Board, Committee and Senior Management meetings across multiple jurisdictions

Managing governance calendars, meeting schedules and key deadlines

• Preparing, compiling and distributing agendas, board packs and meeting materials
• Coordinating meeting logistics, including virtual meetings and international schedules
• Maintaining governance records, document repositories and tracking logs
• Supporting the execution and administration of resolutions and governance approvals

Maintaining governance databases and corporate records

• Supporting governance reporting, action tracking and process improvement initiatives
• Assisting with director onboarding, governance events and other corporate administration activities

Your responsibilities will include

Skills, Knowledge and Expertise

• Circa 2-5 years' experience in an executive assistant, board support or governance support function from within a financial services or professional services environment
• Proven experience supporting senior stakeholders, executives, boards or committees
• Excellent organisational skills and the ability to manage multiple priorities simultaneously
• Strong attention to detail and a highly accurate approach to record keeping

Experience coordinating complex diaries, meetings and schedules

• Business-level proficiency in written and spoken English, with the ability to communicate effectively at all levels.
• Excellent working knowledge of Microsoft Office, particularly Outlook, Word, Excel and PowerPoint