Administrative Assistant

Responsibilities

to join our team. This role combines supporting compliance activities with managing daily office operations. While training will be provided, a strong attention to detail, excellent communication skills, and fluency in English are essential for success in this position.
Support the onboarding process by verifying documentation and ensuring adherence to internal policies and legal requirements;
Maintain accurate records and documentation related to licensing, onboarding, and compliance activities;
Communicate effectively with internal teams and external partners to ensure compliance standards are met;
Stay informed about relevant regulations and internal compliance guidelines;
Proactively suggest process improvements to enhance compliance operations.
Manage day-to-day office operations to ensure an organized and efficient work environment;
Coordinate office logistics, including supplies, equipment, and vendor relationships;
Handle scheduling, meeting coordination, and preparation of internal documents;
Act as a point of contact for employees, vendors, and visitors;
Support internal communication and coordination between departments;
Assist with organizing internal events, meetings, and company activities.

Previous experience in contract administration, compliance, or legal support is preferred but not required;
Excellent verbal and written English communication skills;
Bilingual (English and Russian);
Strong attention to detail and analytical skills;
Ability to manage multiple tasks and meet deadlines;
Proficiency in Microsoft Office Suite (Word, Excel).