Office Administrator (m/f/d)

Variosystems AG

Responsibilities

Coordinate office facilities, vendors, utilities, access management, and workplace requirements.
Manage calendars, meeting schedules, and administrative coordination for stakeholders.
Organize corporate gifts and festive gift arrangements in line with company guidelines.
Support onboarding activities for visitors and employees using office facilities.
Administrative & HR Coordination Coordinate overseas travel arrangements in collaboration with CO APAC team.
Manage travel claims, invoices, and related documentation.
Support HR administration processes while ensuring compliance with company policies.
Assist in ESG-related data collection and reporting requirements.
Business Support & Coordination Support quarterly business reporting and management updates.
Coordinate data collection for Quarterly Business Reviews (QBRs).
Provide administrative support for ongoing business initiatives and special projects.

3-4 years of experience in office administration, executive support, or administrative coordination.
Excellent verbal and written communication skills in English.