Commercial & Procurement Manager

Responsibilities

• Working directly with the General Manager and business owners, the role establishes practical controls and efficient workflows in a lean owner/developer team, with specialist support where needed.
• Review commercial proposals, pricing, payment terms and exclusions.
• Own procurement planning from approved requirement to award across consultants, contractors, suppliers, facilities management, service providers and corporate purchases.
• Select suitable sourcing routes, prequalify bidders, coordinate RFQs/RFPs, manage clarifications and evaluations, negotiate terms and prepare approval recommendations.
• Establish frameworks and maintain cost benchmarks.
• Lead commercial review and negotiation of consultant appointments, works contracts, supply and service agreements, renewals and other material business arrangements.
• Test scope, fees, payment terms, performance obligations and risk allocation; coordinate legal drafting and review with Legal.
• Maintain signed contracts and track deliverables, payment milestones, renewals, expiry dates, warranties and securities.
• Coordinate variations, payment reviews and final accounts with Finance and technical owners.
• Own and improve commercial, procurement and contract workflows from requisition through approval, purchase order, delivery confirmation, invoice review and close-out.
• Define responsibilities, approval routes, turnaround times, templates and records with Finance, Legal, Group Procurement and business owners.
• Delegation of Authority, segregation of duties and documented exception controls.
• Work with Finance and technology teams to improve existing systems, approval workflows, renewal alerts and reporting.
• Help users adopt the agreed processes and resolve recurring delays.
• Support procurement and commercial review for development, refurbishment, asset enhancement and operating contracts.
• Obtain quotations and specialist input for acquisition capex assumptions and existing contractual commitments.
• Coordinate with the responsible teams on asset plans, service renewals and contract close-out.
• Monitor supplier performance with business owners, address commercial non-performance and maintain supplier evaluations.
• Ensure transparent tendering, conflict-of-interest declarations and complete audit trails.
• Track corrective actions and escalate material exceptions; commitments and settlements remain subject to authorised approval.

Commercial management and cost control

Track budgets, commitments and expected costs with Finance and project owners. Negotiate value and flag potential overruns. Use the project team or cost consultant to validate detailed estimates, quantities and technical cost assessments.

Commercial agreements

Support commercial assessment of leases, operator agreements and acquisition-related commitments with the relevant owner.

Contract administration and close-out

Obtain project-team, cost-consultant and Legal support for construction claims, extensions and disputes; escalate material issues for approval.

Systems and continuous improvement

Keep supplier, tender, contract and commitment records accurate.

Management reporting

Provide concise dashboards covering budget, commitments, spend, forecast completion cost, procurement status, contract exposures and upcoming decisions. Report evidenced savings and cost avoidance separately, procurement cycle times, overdue obligations and process issues, with clear actions and accountable owners.

Degree or diploma in Commerce, Business, Supply Chain, Procurement or a related field. Relevant practical experience will also be considered. At least 8 years of relevant experience in procurement, supplier negotiations and contract coordination, including responsibility for managing procurement activities in the UAE. Practical negotiation and supplier management skills; ability to compare offers, identify exclusions, review commercial terms and track budgets and commitments. Good Excel, communication and follow-up skills.

Founded in 1982. Positioned as a premier national family business in the Real Estate sector, Makeen Properties specializes in property management, leasing and real estate transactions for both owned and external properties. Its diverse portfolio includes residential, commercial, and industrial properties spread across the Emirates of Dubai, Abu Dhabi, Sharjah, and Ras Al Khaimah.