Principal Executive Assistance

Responsibilities

• Complex Calendar Management for a senior & C-level Executives, requiring coordination across the company's international locations in the US, Korea, China, Singapore, India and Taiwan
• Initiating, organizing, and leading of team activities (staff meeting, all-hands meetings, team social events, new ideas)
• Quarterly budget planning and execution, collaborating closely with finance team
• Headcount planning and execution, collaborating closely with recruiting team
• Drive significant process improvement on team initiatives, playing a part as a project leader.
• Duties may include support with expanded staff meetings, create/improve employee recognition program, systematically manage/update shared team information and resources on intranet/portals
• Mentoring other executive assistants
• Assist in coordination of travel arrangements and expense reporting for business travel
• Work on strategic projects
• Event planning and coordination

Requirements

BA/BS Degree

• Proven track record demonstrating ability to work effectively with very minimal supervision.
• Experiences in large-scale planning which requires extensive Excel spreadsheet works
• Experiences in supporting multiple leaders at the same time
• Strong problem solver who thinks on behalf of the executive and team, with ever-positive, get-it-done attitude.
• Strong communication (written and verbal), detail-oriented, highly organized and ability to work across functions with executives (both internal & external).
• Proven track record of supporting a large organization beyond the traditional Executive Assistance tasks.
• Proven ability to deliver results in an extremely fast-paced, goal-oriented, and ever-changing environment.
• Minimum of eight years of administrative experience, in a fast-paced environment.
• Expert in Microsoft Office Suite applications, Word, Excel, PowerPoint, and SharePoint, Google Workspace, and Zoom.

Preferred

• Ability to manage multiple tasks and assist multiple team members at the same time.
• Fast in learning new technologies
• Experience working globally for a large, tech, and/or start-up company.

Role Overview

As a Principal Executive Assistant for the Coupang organization, you will support Coupang's executives located in Singapore. This role is responsible for diverse administrative and team building tasks including daily calendar and meeting management, team building projects, budget planning and tracking, and other strategic projects. The ideal candidate will:

Be an organized self-starter that ruthlessly prioritizes across multiple demands with sound judgement and attention to detail. Candidate must demonstrate an attitude of thinking on behalf of executive/organization, resourcefulness, timeliness, and ability to proactively anticipate needs with a minimum amount of direction.

Be capable of working across organizations and with diverse personalities required.

Be an experienced Executive Administrative professional who is looking for their next opportunity to grow with an organization.

Be a warm-hearted team player who naturally enjoys connecting with wider teams.

a fast learner with experience working with little to no guidance using sound judgement in a fast paced, goal-oriented, and ever-changing work environment.

Have strong prioritization abilities to complete a high volume of complex tasks autonomously, and a history of establishing mechanisms to simplify or streamline processes and establish structure.

Be a detail-oriented planner with the demonstrated ability to communicate and respond effectively and efficiently while maintaining flexibility, a sense of humor, and most importantly grace under pressure.

Basic Qualifications

• Ability to simplify or streamline processes.
• Capacity to work with different international time zones and overtime, as needed.

Preferred Qualifications

• Demonstrated ability to organize, multi-task, and problem solve issues while managing competing priorities and commitments to deadlines.
• Ability to quickly learn organizational structure and the objectives of the team.
• High levels of integrity and discretion.
• History of creative problem solving, analytical skills, ability to work well collaboratively and under pressure.
• Detail-oriented and ability to complete work assignments with a high degree of quality.

Recruitment Process

• Application Review - Job Fit Interview - Focus Interview – Offer
• The exact nature of the recruitment process may vary according to the specific job and may be changed due to scheduling or other circumstances.
• Interview schedules and the results will be informed to the applicant via the e-mail address submitted at the application stage.

Details to Consider

• This role is open to Singapore Citizens and Permanent Residents only
• This job posting may be closed prior to the stated end date for application if all openings are filled.
• Coupang has the right to rescind an offer of employment if a candidate is found to have submitted false information as part of the application process.
• Those eligible for employment protection (recipients of veteran’s benefits, the disabled, etc.) may receive preferential treatment for employment in accordance with applicable laws.
• Job titles and responsibilities may be subject to change depending on the candidate’s overall experience, etc. This will be communicated to the candidate at the appropriate time before the offer.
• Hiring may be restricted in case the legal qualifications required for hiring and work performance is not met.

Privacy Notice

• Your personal information will be collected and managed by Coupang as stated in the Application Privacy Notice located below.
• https://privacy.coupang.com/en/land/jobs/