Office Coordinator (Part-Time)

Responsibilities

• Track and maintain office supplies, safety materials, water deliveries; ensure conference rooms, public walkways, and office environments are organized.
• Handle equipment maintenance, manage invoices and data files related to office operations.
• Coordinate company events, including seating, meals, and other administrative tasks.
• Assist colleagues with various tasks, respond to emergencies as needed.
• Perform other administrative duties based on business needs.
• Create and upload weekly lunch menus to the internal system.
• Liaise with lunch suppliers to ensure quality, place lunch orders in advance, and manage lunch pick-up if needed.
• Maintain daily snack supplies and ensure timely restocking.

Overview

We are seeking a proactive and reliable Office Coordinator (Part-Time) to ensure smooth and efficient office operations. This role involves planning and coordinating events, managing administrative services, handling travel arrangements, overseeing the department budget, expanding employees travel benefits, and implementing cost-saving initiatives. The ideal candidate will also provide operational support to various departments and lead projects when necessary.

This role is based onsite in Piscataway, NJ and pays approximately $21 - $23 per hour.

Schedule

Approximately 8:30 AM – 2:30 PM, Monday-Friday (12:30-1:30 lunch break)

Hours

Approximately 5 hours per day

Reception & Client Interaction

Greet clients and visitors, handle incoming/outgoing mail, emails, packages, etc.

Internal Transportation

Provide transport between company buildings.

Invoice Management

Handle invoices related to lunch, snacks, and consumables.

Vehicle Maintenance

Ensure company vehicles are refueled and maintained.

Qualifications

• Associate’s degree or high school diploma, with 2+ years of administrative experience.
• Proficient in MS Office and Excel, knowledge of office systems and procedures
• Ability to multitask and prioritize, work independently with a proactive altitude
• Fluency in both English and Chinese is preferred.
• Must be able to lift boxes weighing 30 lbs.
• Available to work abnormal hours (nights/weekends) if needed.
• #LI-EB1

Benefits

Benefits include medical, dental, and vision insurance as well as a 401(k) retirement plan with a company match that vests fully on day one. We offer paid parental leave after just three (3) months of employment, and a paid time off policy that includes vacation time, personal time, sick time, floating holidays, and company holidays. Additional benefits include flexible spending and health savings accounts, life and AD&D insurance, short- and long-term disability coverage, legal assistance, and supplemental plans such as pet, critical illness, accident, and hospital indemnity insurance. We also provide commuter benefits, well-being initiatives, and peer-to-peer recognition programs; demonstrating our ongoing commitment to building a culture where our people feel empowered, supported, and inspired to do their best work.

GenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

GenScript USA Inc./ProBio Inc. maintains a drug-free workplace.

Please note: Genscript USA Inc./ProBio Inc. will only contact candidates through verified application sources. GenScript/Probio does not request personal information from candidates through individual email or any other platform.